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City of New York · 2 days ago

Project Development Coordinator for Capital Contracts

Queens, NY

Full-time

Onsite

Entry, Mid Level

$63K/yr - $98K/yr

2+ years exp

The City of New York is responsible for managing public spaces through its Capital Division. The Project Development Coordinator will assist in the procurement process for the Agency’s $500 million Capital program, including conducting background checks, preparing documents, and serving as a liaison with oversight agencies.

GovernmentLegalPublic Relations

No H1B

Responsibilities

Under general direction, with latitude for independent initiative, assist the Contracts and Procurement Directors and Agency Chief Contracting Officer (ACCO) for Capital Projects, in all aspects of the procurement process for the Agency’s $500 million Capital program

Conduct background checks including reviewing financial data of prospective contractors, consultants and subconsultants

Prepare Contractor Approval documents as required. Prepare questionnaires and updates, issue and track requirements for compliance with Local Law 1, issue Requests for Proposals or Invitations for Bids and conduct and attend review panels. Prepare documents for registration with Comptroller’s Office

Utilize Procurement and Sourcing Solutions Portal (PASSPort) for annual vendor performance evaluations as required

Research and prepare complex tabulation sheets, work orders, change orders, award letters and other correspondence

Prepare written reports and contract summaries by collecting and summarizing information and trends

Process registrations through the City’s Financial Management System (FMS) and PASSPort

Review contract change orders and overruns, and work with project management staff to facilitate processing. Coordinate all aspects of change order processing through Comptroller registration, including but not limited to tasks in PASSPort and FMS

Create and maintain accurate records

Serve as a liaison with the Mayor’s Office of Contract Services, the NYC Comptroller’s Office and other oversight agencies as necessary, and assist the Division Directors, as well as the ACCO, with additional tasks and duties

Qualification

Contract managementProcurement processConstruction managementFMSPASSPortCustomer service skillsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointWriting skillsInterpersonal skillsCommunication skillsOrganizational skills

Required

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

Education and/or experience which is equivalent to '1' or '2' above. However, all candidates must have at least one year of experience as described in '1' above