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Nationwide · 11 hours ago

Executive Admin Assistant

Columbus, OH

Full-time

Hybrid

Mid, Senior Level

$56K/yr - $104K/yr

6+ years exp

Nationwide is a company focused on innovation and customer care, seeking an Executive Admin Assistant to support two Executive Leaders. The role involves managing calendars, coordinating travel, and ensuring smooth operations within the team.

BankingFinancial ServicesInsuranceLife Insurance

H1B Sponsor Likely

Responsibilities

Calendar Management & Scheduling: Manage calendars and schedule meetings for Executives

Meeting Planning & Execution: Organize recurring meetings (Weekly, AAMs, Offsites), including logistics, speakers, materials, and follow-up

Travel & Expenses: Coordinate travel arrangements and manage expense reporting

Vendor & Event Coordination: Assist with vendor communications, event planning, and conference bookings for executives, including participant logistics

Office Support: Manage office supplies and support team-building and volunteer events

Process Improvement: Provide assistance with office procedures and processes to enhance team productivity and efficiency

First Point of Contact: Serve as the initial contact for internal and external inquiries

Special Projects: Lead special projects as assigned

Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed

Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required

Compiles information for reports and presentations

Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies

Provides assistance with office procedures or processes that help the team be more productive and efficient

Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting

Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator

Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans

May participate in special projects as assigned

Qualification

MS Office proficiencyOrganizational skillsAdministrative certificationInterpersonal skillsProblem-solvingCommunication skillsTeam collaboration

Required

High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial

Typically, six or more years related administrative assistant experience

Knowledge of company policies and organizational structure

Understanding of office practices and procedures

Ability to make decisions and recommend solutions to work processing and office management problems

Strong communication skills to interact with all levels of leaders, associates, and external contacts

Ability to proofread own work and work of others for content and format accuracy

Intermediate mathematical calculation skills

Ability to build effective business relationships

Organizational skills are top-notch, and you can handle disruptions and reprioritizations with ease

Exceptional interpersonal skills and can communicate effectively with everyone

Proficient with MS Office (Teams, Planner, Outlook, Word, Excel, PowerPoint, etc.) and embrace new technologies

Ability to thrive in a fast-paced environment, love variety, and enjoy making a meaningful impact every day

Preferred

Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus

Nationwide experience is highly desirable

Benefits

Medical/dental/vision

Life insurance

Short and long term disability coverage

Paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date

Nine paid holidays

8 hours of Lifetime paid time off

8 hours of Unity Day paid time off

401(k) with company match

Company-paid pension plan

Business casual attire

And more

Company

Nationwide

Glassdoor3.9

Nationwide, a Fortune 100 company based in Columbus, Ohio, is one of the largest and strongest diversified insurance and financial services organizations in the United States.

Founded in 1925

Columbus, Ohio, USA

10001+ employees

http://nationwide.com

H1B Sponsorship

Nationwide has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (8)

2022 (2)