GAP Solutions, Inc. · 1 day ago
Ethics Program Analyst
Bethesda, MD
Full-time
Onsite
Entry, Mid Level
$90K/yr - $92K/yrGAP Solutions, Inc. is seeking an Ethics Program Analyst to support the National Institutes of Health (NIH) Ethics Office. The role involves managing office documents, answering inquiries, conducting analyses, and ensuring compliance with ethics regulations and policies.
Management Consulting
No H1B
U.S. Citizen Only
Responsibilities
Manage Office documents, adhering to NIH policies for record retention and purging
Answer inquiries and questions pertinent to submissions as well as general information regarding these matters. Develop and update presentation and training materials
Conduct analyses and prepare reports on ethics considerations; recommend policy or procedural changes as appropriate
Compose standard email notices and responses
Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues
Manage internal process on incoming Sponsored Travel/Official Duty Activities, Protocols and form HHS-717, Confidential Report of Financial Interests in Substantially Affected Organizations for Employees of the NIH:
Work with staff to review other ethics actions to include, but not limited to, financial disclosures, Outside Activity Requests, through the NIH Enterprise Ethics System (NEES)
Use various tracking systems, e. g., EMIS and NEES to routinely track ethics actions and to provide reports. Adhere to internal process for receipt and proper routing of forms
Handle electronic and paper filing of all forms and documents
Assist in maintaining office records in both paper and electronic form
Assist with maintaining the Ethics Management Information System (EMIS)
Work with staff to develop and maintain a system to analyze and monitor adherence to the Standards of Ethical Conduct for Federal employees as well as Ethics policies, laws and regulations for NIH
Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office
Assist with setting up and format spreadsheets to analyze information
Utilize Ethics Office databases and resources to develop and run reports to identify potential risks and to develop mitigation plans
Use various tracking systems, e. g., EMIS and NEES to routinely track ethics actions and to provide reports
Review submitted documents (request package) for completeness and accuracy. Review submission for Ethics compliance with governing statutes and regulations
Conduct initial technical and/or conflict reviews on the ethics documents and requests
Maintain the Ethics Management Information System (EMIS) and NIH Enterprise Ethics System (NEES) for employees
Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance
Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office
Attend and participate in meetings and training sessions for Ethics specialists
Manage Office documents, adhering to NIH policies for record retention and purging
Answer inquiries and questions pertinent to submissions as well as general information regarding these matters. Develop and update presentation and training materials
Conduct analyses and prepare reports on ethics considerations; recommend policy or procedural changes as appropriate
Compose standard email notices and responses
Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues
Maintain accurate records of phone and e-mail communications with employees and office staff in resolving issues and problems
Work with staff to organize and maintain shared drive to maintain resources, SOPs, templates and final documentation
Work with staff to update and develop materials and resources for the Office intranet website. Maintain the internal Ethics Branch tracking system
Develop, implement and maintain accessible administrative filing systems
Work with staff to provide technical and conflict of interest review on a variety of ethics actions including financial disclosure reports, requests for personal outside activities and official duty activities with outside organizations, board service, recusals, authorizations, and gifts
Answer inquiries and questions pertinent to submissions as well as general information regarding these matters
Identify potential conflicts of interest; determine resolution of conflicts of interest
Analyze background information; communicate with staff and/or employee to obtain background information
Work with staff to research situations regarding conflict of interest situations concerning research and collaborative endeavors with private industry, conflicts concerning prior employment ties to academic institutions and private entities, and the disposal of financial holdings
Draft standard operating procedures
Review submitted documents (request package) for completeness and accuracy. Review submission for Ethics compliance with governing statutes and regulations. Review documents for completeness and accuracy of submission
Conduct initial technical and/or conflict reviews on the ethics documents and requests
Maintain the Ethics Management Information System (EMIS) and NIH Enterprise Ethics System (NEES) for employees
Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance
Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office
Schedule Ethics training sessions for employees
Attend and participate in meetings and training sessions for Ethics specialists
Provide guidance and assistance in drafting administrative policies and procedures
Work with staff to translate requirements and directives into standard operating procedures (SOPs)
Generate work products and documents related to creating and maintaining an internal system to analyze and monitor adherence to the Standards of Ethical Conduct for Federal employees as well as Ethics policies, laws and regulations
Communicate with employees regarding explanation of Ethics information to staff; respond to Ethics questions and issues
Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues
Ensure the timely distribution of new or revised guidelines or explanations of ambiguous requirements
Disseminate information to staff summarizing regulations and information from the Office of Government Ethics or the HHS Office of the General Counsel, Ethics Division
Ensure compliance and track for completion
Qualification
Required
Manage Office documents, adhering to NIH policies for record retention and purging
Answer inquiries and questions pertinent to submissions as well as general information regarding these matters. Develop and update presentation and training materials
Conduct analyses and prepare reports on ethics considerations; recommend policy or procedural changes as appropriate
Compose standard email notices and responses
Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues
Manage internal process on incoming Sponsored Travel/Official Duty Activities, Protocols and form HHS-717, Confidential Report of Financial Interests in Substantially Affected Organizations for Employees of the NIH
Work with staff to review other ethics actions to include, but not limited to, financial disclosures, Outside Activity Requests, through the NIH Enterprise Ethics System (NEES)
Use various tracking systems, e. g., EMIS and NEES to routinely track ethics actions and to provide reports. Adhere to internal process for receipt and proper routing of forms
Handle electronic and paper filing of all forms and documents
Assist in maintaining office records in both paper and electronic form
Assist with maintaining the Ethics Management Information System (EMIS)
Work with staff to develop and maintain a system to analyze and monitor adherence to the Standards of Ethical Conduct for Federal employees as well as Ethics policies, laws and regulations for NIH
Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office
Assist with setting up and format spreadsheets to analyze information
Utilize Ethics Office databases and resources to develop and run reports to identify potential risks and to develop mitigation plans
Review submitted documents (request package) for completeness and accuracy. Review submission for Ethics compliance with governing statutes and regulations
Conduct initial technical and/or conflict reviews on the ethics documents and requests
Maintain the Ethics Management Information System (EMIS) and NIH Enterprise Ethics System (NEES) for employees
Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance
Attend and participate in meetings and training sessions for Ethics specialists
Maintain accurate records of phone and e-mail communications with employees and office staff in resolving issues and problems
Work with staff to organize and maintain shared drive to maintain resources, SOPs, templates and final documentation
Work with staff to update and develop materials and resources for the Office intranet website. Maintain the internal Ethics Branch tracking system
Develop, implement and maintain accessible administrative filing systems
Work with staff to provide technical and conflict of interest review on a variety of ethics actions including financial disclosure reports, requests for personal outside activities and official duty activities with outside organizations, board service, recusals, authorizations, and gifts
Identify potential conflicts of interest; determine resolution of conflicts of interest
Analyze background information; communicate with staff and/or employee to obtain background information
Work with staff to research situations regarding conflict of interest situations concerning research and collaborative endeavors with private industry, conflicts concerning prior employment ties to academic institutions and private entities, and the disposal of financial holdings
Draft standard operating procedures
Schedule Ethics training sessions for employees
Provide guidance and assistance in drafting administrative policies and procedures
Work with staff to translate requirements and directives into standard operating procedures (SOPs)
Generate work products and documents related to creating and maintaining an internal system to analyze and monitor adherence to the Standards of Ethical Conduct for Federal employees as well as Ethics policies, laws and regulations
Ensure the timely distribution of new or revised guidelines or explanations of ambiguous requirements
Disseminate information to staff summarizing regulations and information from the Office of Government Ethics or the HHS Office of the General Counsel, Ethics Division
Ensure compliance and track for completion
Company
GAP Solutions, Inc.
GAP Solutions, Inc.
Founded in 1999
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2017-12-06Acquired
Leadership Team
NICK GISMONDI
Executive Vice President & Chief Operating Officer
Recent News
2023-12-21
Company data provided by crunchbase