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Kansas Department of Health and Environment · 1 week ago

Senior Operations Coordinator

Shawnee County, KS

Full-time

Onsite

Mid, Senior Level

$25/hr - $30/hr

3+ years exp

Kansas Department of Health and Environment is a unique agency that combines Public Health, Environment, and Health Care Finance. The Senior Operations Coordinator provides administrative and operational support to the Office of the Secretary, ensuring smooth daily operations and professional representation of the agency.

AssociationFinanceHealth CareWaste Management

No H1B

Responsibilities

Scheduling meetings

Answering the main phone line

Greeting and checking in visitors

Routing inquiries to the appropriate subject matter expert or staff member

Managing sensitive and HIPAA-protected correspondence and documents requiring signature

Logging, tracking, and notifying staff when items are ready for pickup

Completing the Executive Matrix report

Supporting office coordination and logistical needs

Onboarding and workspace preparation for new employees

Maintaining office and equipment inventories

Coordinating with IT to resolve technology issues

Assisting with timely staff travel arrangements and reimbursements

Maintaining the agency’s phone directory

Managing backup phone lists

Creating templates and documents using Word, Excel, PowerPoint, or Publisher

Proofreading and formatting documents for accuracy and completeness

Coordinating copying, printing, and supply requests

Ensuring conference rooms and meeting spaces are properly set up for scheduled events

Qualification

Administrative supportWordExcelPowerPointPublic sector experienceAttention to detailProblem-solving skillsEffective communicationProject management

Required

High School, GED

Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State

Three years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined by the agency

Preferred

Knowledge of KDHE Programs, aware of KDHE work experience would be a plus

Four years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined by the agency

Word, Excel, PowerPoint, Access, Outlook

Proofreading, editing, attention to detail

Experience in public sector/government

Experience performing administrative support work for a high level/executive position

Ability to quickly adapt and prioritize tasks/information

Communicate effectively

Analyze data and present clearly and concisely

Advanced Problem-Solving Skills

Coordinate and manage special projects