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Caldwell Companies · 2 days ago

Development Assistant / Project Coordinator

Cypress,TX,US

Full-time

Onsite

New Grad, Entry Level

Caldwell Companies is a Houston-based, award-winning real estate development and investment firm with 35 years of experience. They are seeking a highly organized, proactive, and strategic Development Assistant/Project Coordinator to support the Residential Rental Team by managing communications, coordinating projects, and maintaining documentation for development initiatives.

ConsultingReal Estate

Responsibilities

Manage development calendars, schedule appointments, and coordinate meetings, site visits, and deadlines

Coordinate logistics for internal and external meetings, including agendas, meeting minutes, and follow-up actions items

Monitor and respond to emails on behalf of the Residential Rental Team, including ongoing inbox management

Answer, screen, and direct incoming calls; take accurate messages and ensure timely follow-up

Anticipate needs and proactively address potential issues or opportunities

Arrange travel and accommodations and prepare detailed itineraries

Prepare, submit, and track expense reports; support credit card management, reconciliation, and coding

Support planning and execution of community groundbreakings, and internal planning sessions

Lead software implementation and data transfers in Procore

Assist with tracking and managing project timelines, milestones, and task follow-ups

Coordinate and prepare materials for development review meetings, community planning sessions, and presentations

Manage digital filing systems for easy retrieval of project data, including maintaining organized permits, legal, and regulatory documentation

Review soft cost draw requests for accuracy and alignment with project budgets

Facilitate Titanium approval workflows and ensure timely processing of required documentation

Assist the Residential Rental Team with contract and proposal coordination

Coordinate and set up accounts for new development projects and properties

Serve as a key point of contact to facilitate communication among internal teams, consultants, vendors, and stakeholders

Support Development Associates with various tasks related to project planning and execution

Manage Business Unit mail and ensure timely distribution

Maintain filing systems, both digital and physical

Respond to incoming requests and inquiries from internal departments and external partners

Qualification

Real estate developmentProject management toolsMicrosoft Office SuiteExecutive assistant experienceCommunication skillsInterpersonal skillsProblem-solvingOrganizational skillsFlexibility