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Texas Department of Transportation · 4 days ago

Project Management Spec III

Austin, TX

Full-time

Onsite

Mid Level

4+ years exp

Texas Department of Transportation is looking for a Project Management Specialist to coordinate the development, implementation, maintenance, and support of department projects. The role involves extensive project management responsibilities including scheduling, risk assessment, and training project personnel.

Government Administration

Responsibilities

Develops and supports Standard Operating Procedures for developing, maintaining, and archiving project schedules

Develops, publishes, and delivers technical training and guidance to project personnel on planning and scheduling of projects

Evaluates and makes recommendations for developing, monitoring, and updating integrated project plans and schedules so that projects may be executed in the most efficient and effective manner possible

Identifies risks, assess their impact on projects and develops contingency plans to mitigate potential impacts

Oversees the planning, development and maintenance of detailed project schedules and facilitates on-time completion of projects with the optimal level of resources available

Conducts and makes recommendations concerning project audits, manages project schedules, analyzes progress reported against the work schedules and recommends actions to improve progress

Updates, evaluates, and makes recommendations concerning the accuracy of the project forecast by assessing actual cost incurred and physical progress achieved for all phases of the project

Oversees the scheduling of all activities associated with assigned projects to produce an integrated critical path schedule, updates as required, and reports potential problems and/or problem areas

Oversees the change management process by evaluating the reason for the change to the project schedule and budget, processing the Change Order request, and revising the project schedule and estimate baselines

May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure operations coverage

Analyzes and reports on program funding change scenarios and their impact to individual project schedules

Analyzes schedule trends, determines risks and supports management in evaluating options for corrective action

Assesses and reports actual project progress versus planned progress to determine trends and variances

Assesses and reports planned and completed effects of project schedule changes

Assists project managers to establish realistic and achievable schedule baselines

Ensures proper schedule controls are appropriately implemented and maintained

Monitors and reports on major milestones for the program portfolio

Monitors and reviews the work of others to ensure project plans and schedules include the entire scope of work, management requirements, schedule hierarchy, division of responsibility, schedule review and approval requirements

Reviews detailed project schedules to ensure compliance with Department policies, practices and procedures

Resolves discrepancies by collecting and analyzing information

Prepares special reports by researching, collecting, analyzing, and summarizing information and trends

Develops and presents budget/cost summaries to the project managers and other employers

Supports the project management team and aides with the maintenance of timely and effective change management processes, procedures, and systems

Performs project monitoring and data collection to determine if a project is progressing according to budget

Assists in the change management process by evaluating the reason for the change to the project schedule, processing the Change Order request, and revising the project schedule baseline

Assists in updating and evaluating the accuracy of the project forecast by assessing actual cost incurred and physical progress achieved for all phases of the project

Coordinates project meetings and conducts presentations

Performs other job responsibilities as assigned

Qualification

Critical Path MethodPMP CertificationProject ManagementBudgeting MethodsProject SchedulingPublic RelationsTraining SkillsAnalytical SkillsCommunication Skills

Required

Bachelor's degree in a related discipline

4 years project management or development, construction/engineering support, or related experience

Valid driver's license

Extensive knowledge of applicable analysis methodologies

Extensive knowledge of program/project planning, development, and management methodologies

Extensive knowledge of project scheduling and coordination activities

Extensive knowledge of Critical Path Method for managing projects

Considerable knowledge of planning, design, and construction processes for transportation projects

Considerable knowledge of budgeting methods and procedures

Considerable knowledge of applicable laws, rules, and regulations

Expert skill in establishing plans and setting objectives and goals that support overall business strategy/results; anticipating and adjusting for problems/roadblocks

Expert skill in researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area

Expert skill in overseeing and coordinating projects and program activities

Expert skill in coordinating labor, materials, and equipment

Expert skill in prioritizing and organizing work assignments

Expert skill in preparing technical/statistical reports

Proficient skill in public relations for maintaining effective working relationships with individuals and groups, both internal and external

Proficient skill in managing projects and project teams

Proficient skill in training in a classroom, office, or field environment

Proficient skill in developing and giving presentations

Proficient skill in using computers, applicable programs, applications, and systems

Ability to communicate effectively with all levels of management and employees

Initiates and supports quality management activities and performance management measures to provide the highest quality products and services that meet the needs and requirements of internal and external customers