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Bellwether Staffing Solutions · 5 days ago

Executive Administrative Assistant

New York, NY

Full-time

Onsite

Mid, Senior Level

$110K/yr - $120K/yr

3+ years exp

Bellwether Staffing Solutions is currently seeking an Executive Administrative Assistant to support a Financial Services Executive in NYC. The role involves various administrative tasks including managing calendars, preparing for meetings, and handling travel logistics while maintaining confidentiality and organizational efficiency.

Staffing & Recruiting

No H1B

Hiring Manager

Petrina Orecchio

Responsibilities

Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents

Manage complex and fluid calendars, monitoring Executives’ calendars and anticipate where problems / conflicts might arise

Prepare for meetings supporting the needs of executives involved

Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports

Manage highly sensitive, confidential information with complete discretion

Excellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts)

Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles

Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives

Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Qualification

Executive Assistant experienceFinancial industry knowledgeMicrosoft Office SuiteEditing skillsOrganizational skillsResearch skillsVerbal communication skillsTeam player

Required

3-5+ years of experience as an Executive Assistant, C-level support & college degree

Financial industry knowledge highly desirable

Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations

Excellent writing, editing, and verbal communication skills

Research savvy with extensive experience using online resources

Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective

Local candidates only. Must be in NYC area and in commutable range to Hudson Yards 5 days in-office. No sponsorship