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Savills North America · 1 day ago

Workplace Operations Coordinator

NYC Metro Area

Full-time

Onsite

New Grad, Entry Level

$70K/yr - $75K/yr

Savills North America is a leading commercial real estate firm dedicated to helping people thrive through places and spaces. The Workplace Operations Coordinator will provide administrative support to the Head of the Workplace Studio and facilitate smooth daily office operations, including scheduling, correspondence, and event coordination.

Real Estate

Hiring Manager

Sangeetha S.

Responsibilities

In the primary role, the Executive Assistant would be required to provide full administrative support to the Head of the Workplace Studio, and as required, provide support to the workplace leadership team

Manage the diary and schedule all meetings, along with timely monitoring of the email inbox of the Head of the Workplace Studio and take action accordingly

Draft confidential correspondence, update contacts and CRM database, and prepare documentation for meetings, ensuring all material is available in advance, including research on the company and individuals of attendees

Create/edit PowerPoint and InDesign presentations for meetings, offer creative marketing solutions for new business opportunities and generally be engaged in the pursuit of new clients, thought leadership collateral, research, and creating a cohesive Workplace Studio

Act as a liaison between all members of the North America Workplace Studio and other Savills colleagues, both within the USA, Canada and on a global basis where required

Plans, coordinates, and supports events, speaking engagements, and conferences

Arrange domestic and international travel

Copy, print and bind presentation materials

Conduct online research

Perform accounting functions which may include preparation of expense reports, invoices and billings

Submit all expense claims and input/submit weekly timesheets into the new timekeeping platform

Maintain electronic filing systems, ensuring all documents are saved in correct project folders, inclusive of all new startup forms, legal agreements, WIP schedules and fee tracking information (in conjunction with the Director of Operations)

Update and maintain various information databases

Generate standard and ad hoc reports as required

Complete additional duties and responsibilities as assigned by Office Administrator or Branch Manager