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Cherokee Indian Hospital · 2 days ago

Contracting Assistant

Cherokee, NC

Full-time

Onsite

Entry Level

2+ years exp

Cherokee Indian Hospital is seeking a Contracting Assistant to provide support for business matters relating to contracting and grants. The role involves administrative support to the Contracting Department, including document management, reporting, and maintaining schedules while ensuring high-quality customer service.

Health CareHospitalWellness

Responsibilities

Provides administrative support to the Contracting Department in a punctual, professional manner while providing the highest quality customer service

Receives and responds to incoming communication to the Contracting Department through phone, in writing and email

Schedules outgoing correspondence such as grant reports, memo and letters

Maintains schedules and keeps staff informed of important dates

Organizes and schedules meetings and events

Prepares documents such as meeting summaries, agendas, and spreadsheets

Proofreads departmental documents

Assists with procurement procedures, including ordering department supplies and entering purchase orders into requisition processing program

Responsible for the entry and maintenance of databases and electronic files in Contract Management software

Responds to various information requests promptly

Compiles reports

Routes and tracks important and confidential documents

Exhibits initiative in performing all tasks

Identifies issues arising in areas in which he or she works and refers them to senior staff as necessary

Assists with special projects as assigned

Maintains confidential records

Other duties as assigned

Qualification

Contract managementGrant managementMicrosoft SuiteDatabase managementCustomer service

Required

Provides administrative support to the Contracting Department in a punctual, professional manner while providing the highest quality customer service

Receives and responds to incoming communication to the Contracting Department through phone, in writing and email

Schedules outgoing correspondence such as grant reports, memo and letters

Maintains schedules and keeps staff informed of important dates

Organizes and schedules meetings and events

Prepares documents such as meeting summaries, agendas, and spreadsheets

Proofreads departmental documents

Assists with procurement procedures, including ordering department supplies and entering purchase orders into requisition processing program

Responsible for the entry and maintenance of databases and electronic files in Contract Management software

Responds to various information requests promptly

Compiles reports

Routes and tracks important and confidential documents

Exhibits initiative in performing all tasks

Identifies issues arising in areas in which he or she works and refers them to senior staff as necessary

Assists with special projects as assigned

Maintains confidential records

Incumbent must have a general knowledge of business relations

Ability to search resources for needed support data

Incumbent should have one-two years' experience in a business-related field

Must have sufficient knowledge to support contracting and grant functions

Must be detail oriented to ensure accuracy of internal reports and/or written communication

Must have Computer skills/technical proficiency, particularly in Microsoft Suites

Must have ability to create and maintain a good working relationship with patients, Cherokee Indian Hospital staff, department heads, and programs of the Eastern Band of Cherokee Indians

Incumbent shall maintain a valid North Carolina driver's license

Minimum requirements include graduation from an appropriately accredited four-year college or university in a related field and two years of experience in the management of administrative activities of a business or governmental program; or an equivalent combination of education and experience

Work involves standing and sitting. Must be able to see, hear and communicate well with others

Position requires moderate, and at times extensive, amount of walking to facilitate execution of contracting materials

Incumbent shall be responsible for proper use of computer, copier, and all office equipment

The incumbent will share office space and be provided with desk and computer accommodations

May be required to attend meetings and other functions outside of the office

There are moderate risks of exposure to infectious disease, radiation, and other hazards

Incumbent shall maintain cordial interaction with department coworkers, hospital staff, transportation/delivery personnel, commercial vendors, patients, and tribal programs

This interaction affects the overall mission of the Contracting Department in funding and procuring services for a managed care program for patients and CIHA staff

Consistently demonstrates superior customer service skills to patients/customers by demonstrating characteristics that align with CIHA's guiding principles and core values

Ensure excellent customer service is provided to all patients/customers by seeking out opportunities to be of service