Apply on Employer Site

Beacon Hill · 12 hours ago

Corporate and Litigation Legal Secretary

Miami-Dade County, FL

Full-time

Hybrid

Senior Level

5+ years exp

Beacon Hill is an international law firm seeking a Corporate and Litigation Legal Secretary. The role involves providing support to attorneys and paralegals, managing client service, document processing, travel arrangements, and client billing, ensuring consistent quality service through technical and soft skills.

Staffing Agency

Responsibilities

Prepare and revise, format and finalize a wide variety of legal documents

Assist attorneys with new client applications, conflict checks and audit letters

Accurately enter attorney time into timekeeping system to meet weekly deadlines

Work closely with Accounting Department staff to prepare client billings and receivables

Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)

Answer, screen and place phone calls to clients and other business associates and respond to client inquiries

Open, review and route mail as directed

Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs

Provide assistance to Shareholders to prepare for all internal/external meetings

Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies

Interact on a daily basis with departments within the Firm to facilitate highest possible legal support

Prepare and submit expense reports

Manage attorney calendars and schedule client meetings

Qualification

Legal terminologyDocument formattingE-filing proceduresClient billing managementTravel arrangementsPrioritizeIndependenceClient interactionMulti-taskingDeadline managementProfessionalismOrganizational skillsCommunication skillsProblem solvingAttention to detailTeam collaborationFlexibilityTime management

Required

Prepare and revise, format and finalize a wide variety of legal documents

Assist attorneys with new client applications, conflict checks and audit letters

Accurately enter attorney time into timekeeping system to meet weekly deadlines

Work closely with Accounting Department staff to prepare client billings and receivables

Answer, screen and place phone calls to clients and other business associates and respond to client inquiries

Open, review and route mail as directed

Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs

Provide assistance to Shareholders to prepare for all internal/external meetings

Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies

Interact on a daily basis with departments within the Firm to facilitate highest possible legal support

Prepare and submit expense reports

Manage attorney calendars and schedule client meetings

Able to prioritize tasks in a high-pressure environment

Strong organizational skills combined with the ability to work independently on several projects at one time

Personable, professional, detailed-oriented and a problem solver

Knowledge of legal terminology

Excellent written and verbal communication skills

Ability to deal courteously and effectively with others

Ability to read, interpret and follow instructions

Ability to work core business hours with flexibility for overtime, as required

Advanced knowledge in formatting briefs, pleadings and other litigation documents

Knowledge of e-filings and Federal Court procedures

Excellent written and verbal communication skills

Associate's degree preferred

Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred

Position also requires the ability to work under pressure to meet strict deadlines

Experience with managing monthly client billings preferred

Proficient in Word

Adobe

PowerPoint

Excel

Preferred

Associate's degree preferred

Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred

Experience with managing monthly client billings preferred

Benefits

Competitive Salary : We offer a competitive base salary commensurate with skills and experience.

Bonus Program : Discretionary annual bonus program.

Retirement Planning : Discretionary profit sharing and 401(k) matching to help you plan for your future.

Health and Wellness : Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.

Paid Time Off : Competitive time off package including vacation days, paid holidays, sick time and personal days.

Professional Development : Opportunities for continuous learning and career growth through firm provided training programs.

Employee Recognition : Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.

Work-Life Balance : Hybrid work model and family-friendly policies.

Additional Perks : Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.