State of Washington · 6 days ago
Administrative Assistant 2
Walla Walla, WA
Full-time
Onsite
Entry Level
2+ years expThe State of Washington is seeking a highly motivated Administrative Assistant 2 for the Washington State Penitentiary. This role involves performing complex administrative support duties, maintaining office procedures, and ensuring effective communication within the department and with external stakeholders.
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Responsibilities
Formatting transcription from rough drafts. Take meeting minutes, compose, and type letters, meeting notices, and agendas. Proofreads material making corrections for grammar, punctuation, spelling, and basic sentence structure
Performing complex work processing tasks such as merging and sorting, integrating text with graphics, spreadsheets, and database files, uploading/downloading and creating footnotes and outlines, statistical software packages, prepares spreadsheets involving the development of formulas, combines files to crate reports, uses graphics software and recommends appropriate display of information
May be required to use various operating systems and software
May be required to produce technical manuscripts
Maintains Supervisor’s calendar and makes appointments
Schedules, arranges, and prepares for meetings
Provides information related to supervisors planning, organizing and operation of the department
Relaying messages and instructions from the supervisor to others
Ordering supplies and equipment from General stores, TRACKS system, and other ordering systems as necessary
Establishing and maintaining office procedures, standards, priorities, and deadlines
Establishing, maintaining, and revising electronic and/or manual hard copies of files and manuals
Maintaining records of incoming and outgoing correspondence and documents and follows-up on work in progress as at the direction of the supervisor
Uses spreadsheets and database software to develop and maintain records
Compiles and produces reports, studies, manuscripts, applications, financial statements, schedules, testing material, evaluations, and other documents
Qualification
Required
High school diploma or GED equivalent
Two (2) years of increasingly responsible office experience requiring keyboarding or typing
Preferred
Knowledge of: basic administration procedures; office practices; correspondence preparation; state and departmental policies; application of positive management philosophies, procedures and practices
Ability to: effectively plan and conduct the basic operations of an office; prepare coherent and meaningful reports; write clearly and effectively; work with others in a diverse environment in developing programs and operational plans
At least one (1) year of experience as a personal secretary, executive or administrative assistant
At least one (1) year of experience working in an adult corrections environment
Skilled competency with digital computer software such as Microsoft Office, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Publisher, and Microsoft PowerPoint
At least a fundamental understanding of the use and operation of modern computer technology
Ability to work independently with little to no supervision
Ability to independently plan, organize, complete and prioritize work, monitoring progress to establish or meet established office procedures, standards, and deadlines
Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS).
Employees also have the ability to participate in the Deferred Compensation Program (DCP).
All state employees are covered by the federal Social Security and Medicare systems.
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Full-time employees earn eight hours of sick leave per month.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA).
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave.
Company
State of Washington
Washington state public employees help to create a working Washington built on education and innovation, where all Washingtonians thrive.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Matt Manweller
State Representative
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