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Bates County Memorial Hospital · 15 hours ago

Administrative Assistant to the CEO

Butler, MO

Full-time

Onsite

New Grad, Entry Level

Bates County Memorial Hospital is seeking an Administrative Assistant to support the Chief Executive Officer with various clerical and executive tasks. The role includes managing the CEO's calendar, scheduling meetings, documenting minutes, and overseeing physician credentialing processes.

Health CareHospitalNon Profit

Responsibilities

Responsible for scheduling appointments and monitoring the Chief Executive Officer’s calendar

Responsible for scheduling monthly meetings for the Board of Directors, Medical Staff and Management Team. This includes reservation of the meeting room, ordering food (if appropriate) and sending invitations to the appropriate parties

Documents to be presented at the monthly meetings of the Medical Staff and Board of Directors shall be assembled into a packet. Documentation shall include, but are not limited to previous meeting minutes, capital requests, contracts, guidelines, policies, and financial reports. A meeting agenda will be drafted for the packet. Medical Staff meeting packets and Board of Director meeting packets shall be provided to the invitees prior to the monthly meeting

Attend monthly meetings of the Board of Directors, Medical Staff and Management Team and take minutes. Drafts of the Board of Director and Management Team meeting minutes shall be distributed to those attendees as soon after the meeting as is reasonably possible

Understanding of Missouri Sunshine Laws and how they apply to the Board of Director meetings

Maintain the Board of Director Bylaws. Remind Board of Director Bylaw committee of bi-annual review of bylaws

Maintain Medical Staff Bylaws

Schedule and attend bi-monthly Safety Committee meeting. This includes reservation of a meeting room and sending invitations to the appropriate Committee members, as well as attending the meeting and taking minutes

Responsible for credentialing of all providers requesting privileges at Bates County Memorial Hospital. This includes verification of all licenses and insurance. Criminal Background checks are sent to Human Resources for completion. References from three medical peers will be obtained. Board certification will be verified. The Office of Inspector General (OIG) Exclusions Database will be verified

Reappointment packets for providers having privileges at Bates County Memorial Hospital will be mailed every two year in accordance with their term. The packets will be mailed in accordance with the Medical Staff bylaws

Renew Missouri Medical licenses, BNDDs and DEAs for employed providers

Maintain spreadsheet of all providers to track expirations of Missouri licensures, BNDDs, DEAs and malpractice insurance

Track CME expenses for employed providers in accordance with their contract

Keep updated provider privileges on the Administration Home page of the intranet

Make education registrations and travel arrangements for employees attending off-site seminars or conferences

Coordinate meetings/events for Bates County Community Health Foundation

Orders supplies for Administration office and Administration media room

Perform other duties as assigned

Qualification

Office/Business AdministrationOrganizational skillsWritten communicationOral communicationMinute takingConfidentialityTime managementIndependent workDUO applicationMissouri Sunshine Laws

Required

Minimum: College/university or technical school training in computer information systems/office technology

College level courses in English proficiency and Business Report Writing

Minimum: Previous experience in office setting required; maturity in dealing with fellow employees and public; excellent organizational and clerical skills; ability to function with little or no supervision; ability to take adequate minutes at meetings

Minimum: None Required

Personal technology device to download DUO application to enable access to hospital email by multi-factor authentication

Effective ability to work independently with little supervision

Excellent written and oral communication skills

Ability to maintain confidentiality of personnel and contractual issues

Ability to effectively manage time through organizational skills