Michigan Education Association ยท 6 days ago
SRP Office Administrator
East Lansing, MI
Full-time
Onsite
Mid Level
3+ years expMichigan Education Association is seeking an SRP Office Administrator to provide top-tier support to the Staff Retirement Plan Office. The role involves managing various administrative tasks, ensuring confidentiality, and maintaining productive relationships to support retirement plan operations.
EdTechEducationGovernmentNon Profit
Responsibilities
Support the Plan Administrator and Pension Specialist in the daily management of the Staff Retirement Plan, including, but not limited to:
Organizing and scheduling meetings for the Plan Administrator and the Retirement Plan Board. This includes coordinating agendas, booking venues, and ensuring all necessary materials are prepared
Preparing comprehensive retirement packets for the Plan Administrator's review, which involves verifying service credit, final average compensation, benefit options, and assembling various necessary forms
Preparing service credit purchases for the Plan Administrator's review and processing payments for these purchases promptly
Preparing and sending letters for Qualified Domestic Relations Orders for the Plan Administrator's review
Collecting and organizing pertinent information for various audits
Gathering materials for negotiation proposals
Strictly adhering to the policies and procedures established by the Staff Retirement Office
Process retirement benefits, including, but not limited to:
Overseeing all aspects of Medicare reimbursements, ensuring timely and accurate processing
Addressing retiree inquiries regarding pension allowance changes, withholding, insurance payments, and reimbursements with clarity and precision
Providing necessary approvals for the processing of retirement benefits with the custodian
Monitor retirement benefits, including, but not limited to:
Maintaining comprehensive and up-to-date records of all retirees. Including both paper and electronic files
Ensuring the accuracy and integrity of the Staff Retirement Plan database, covering active, terminated, and retired participants
Developing, generating, and analyzing reports as needed to meet the requirements of the Staff Retirement Office and for bargaining purposes
Implementing a robust system to locate missing participants
Coordinating mailings to participants, including amendments, notices, and summary annual reports. Assist the Plan Administrator with activities of the Retirement Board
Perform a variety of management duties, but not limited to:
Arranging logistics for meetings and trainings, such as room and meal reservations, as well as travel and lodging arrangements for the Plan Administrator, Retirement Plan Board members and guests
Planning and organizing the annual Retirement Plan Board retreat. Perform a variety of managerial duties, but not limited to:
Maintaining a variety of confidential files with the utmost discretion
Developing workflow charts and checklist for office duties
Updating and maintaining forms and participant communications to ensure clarity and compliance
Ordering office supplies and ensuring efficient office operations
Manage office facilities and equipment, coordinating maintenance and repairs as needed
Provide assistance to all staff, ensuring everyone has what they need to excel
Following and upholding archiving procedures with precision and adherence to guidelines
Utilizing internet browsers and other digital tools for information requests, research, file transfers, and communication effectively
Carry out additional related duties as assigned
Qualification
Required
Completion of two years of college coursework in business administration or a related field, or an equivalent combination of experience and training
At least three years of administrative experience, demonstrating competence and reliability
Proven basic bookkeeping abilities, ensuring accuracy and attention to financial details
Proficiency in computer skills, including spreadsheets, databases, word processing, and internet research
Strong written and verbal communication skills, with the ability to convey information clearly and effectively
Excellent organizational skills, essential for managing multiple tasks and deadlines efficiently
Proven ability to meet deadlines consistently and work accurately under pressure
High attention to detail, ensuring precision in all tasks undertaken
A strong sense of confidentiality
Initiative and self-motivation
The ability to work on-site effectively with minimal supervision
Preferred
Knowledge and experience in pension and fringe benefit programs
Accounting skills
Proficiency in PowerPoint
Company
Michigan Education Association
Michigan Education Association is a self-governing organization that represents educators, support staff, and higher-education employees.
Founded in 1852East Lansing, Michigan, USA
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Chandra Madafferi
President and Chief Executive Officer
Recent News
Crain's Detroit Business
2024-12-22
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