Apply on Employer Site

Baylor College of Medicine · 1 day ago

Senior Research Administration Associate

Houston, TX

Full-time

Onsite

Mid, Senior Level

$79K/yr - $93K/yr

4+ years exp

Baylor College of Medicine is a leading institution in biomedical science, and they are seeking a Senior Research Administration Associate to implement pre-award and post-award grant activities. This role involves providing budget, financial, and HR support for graduate students and managing compliance with grant requirements.

EducationHigher EducationPharmaceutical

No H1B

Responsibilities

Assist Faculty in the preparation of educational and research training grant applications to federal, state and private organizations by preparing budget and administrative documents for proposals

Read and interpret sponsor application guidelines and award polices to prepare and maintain proposal checklist

Assist Faculty, trainees, students and staff with establishing NIH eRA Commons and ORCID accounts for grant applications

Manage Conflict of Interest (COI) submission for departmental faculty in BCM’s electronic Disclosure of Outside Interest (DOI) system

Prepare budget and administrative documents for collaborators from external departments including subcontracts with collaborating institutions

Process proposal submissions to internal servers (BRAIN) and process grant applications in external portals (NIH ASSIST)

Oversee processing of Salary Reimbursement agreements (SRA’s) through BRAIN to SPO, Legal, and other official signing authorities

Allocate budget as awarded in Notice of Grant Award (NOGA) by sourcing labor distributions and applying expenses to appropriate categories within budget guidelines

Process appointments and maintain NIH trainee database via xTRAIN

Generate financial reports to identify encumbrances for items or services rendered prior to award termination

Prepare quarterly financial expense reports for Primary Investigator (PI) to monitor expenditures and forecast remaining budget

Assist faculty with the preparation of RPPR/Progress Reports, internal grant closeout processes, and No Cost Extensions (NCE)

Pre-review quarterly time and effort reports generated with BCM’s Effort Reporting System (ERS) and route to PI for certification

Analyze list of grant accounts, number of awards, faculty effort on grants, number of submissions and other statistics related to grant reporting as requested by leadership

Prepare annual operating budget for the Graduate School Division of Special Program Projects

Process supplemental payments, purchase orders, travel and expense reimbursements and journal entries via S4, Jaggaer and Concur

Develop, prepare, and maintain specialized financial reports such as post-award forecasting, student onboarding, faculty mentor commitment and SRA spreadsheet

Responsible for cost and effort allocations in PEPT for research faculty, students, trainees, and staff

Process journal entries to capture tuition on training grants and fellowships

Complete the annual on-boarding process SuccessFactors for the SMART students

Assist with the annual on-boarding process for incoming graduate students

Negotiate contracts with local hotel management and sales director for SMART program lodging and other events

Advise the Principal Investigator (PI) and Departmental staff on administrative requirements for grant budgets ensuring adherence to Program Announcement and federal, state or local guidelines

Interpret federal state and local guidelines to laymen preparing grant application and/or RPPR/Progress Reports

Provide guidance and ensures compliance for xTrain appointment

Perform other job-related duties as assigned

Qualification

CRA certificationBudget managementGrant application preparationFinancial reportingAnalytical thinkingProblem solvingInterpersonal skillsCommunication skillsOrganizational skillsAttention to detail

Required

Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement

Four years of relevant experience

Must have analytical thinking and problem solving skills

Takes ownership of problems, seeks the root cause, and proposes viable solutions

Escalates and/or informs management of issues and risks on a timely basis

Educates other stakeholders to prevent problem recurrence

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment

Preferred

Master's degree in business, finance, or related field

Exceptional interpersonal skills, with commitment to excellence in individual and team performance

Outstanding oral and written communication skills

Superior organizational skills and efficiency, with strong attention to detail

Ability to meet critical deadlines and handle multiple projects at once

Demonstrated ability to use independent judgement to solve problems with diplomacy and discretion, including management of issues with a sensitive and/or confidential nature