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Northstar Painting · 3 days ago

Office Assistant

Birmingham, MI

Full-time

Onsite

Entry Level

1+ years exp

Northstar Painting is seeking an Office Assistant to provide comprehensive administrative and clerical support to ensure the smooth operation of the office. The ideal candidate will manage communication channels, project scheduling, and perform general office duties while maintaining a professional demeanor.

Construction

Hiring Manager

Avis Jaradi

Responsibilities

Welcome Guests: Greet and welcome visitors, ensuring they are directed to the appropriate person or meeting room in a professional manner

Communication Handling: Answer, screen, and direct phone calls; manage incoming and outgoing mail, faxes, and deliveries

Scheduling: Coordinate and manage comprehensive scheduling for staff, projects, and resources

Data Entry & Filing: Create and maintain organized physical and electronic filing systems, documents, spreadsheets, and databases

Document Preparation: Draft, proofread, and format correspondence, reports, memos, and other documents as needed

Supply Management: Monitor and maintain inventory of the entire office supplies and breakroom necessities; place and track orders

Equipment Management: Ensure office equipment (e.g., printers, copiers) is functioning properly and coordinate maintenance/repairs when necessary

Office Presentation: Maintain the cleanliness and organization of the office common areas, reception area, and conference rooms

Vendor Coordination: Act as a liaison with vendors, building management, and service providers

Assist with Projects: Assist with processing invoices, preparing invoices

Event Coordination: Help plan and coordinate internal company meetings, events, or celebrations

Ad-Hoc Support: Provide general support to team and management, including travel arrangements and project-specific administrative tasks

Qualification

Google Suite ApplicationsOrganizational skillsTime managementWritten communicationVerbal communicationOffice equipment familiarityCRM experienceBasic accounting knowledgeInterpersonal skillsConfidentiality

Required

High school diploma or equivalent; an Associate's or Bachelor's degree is a plus

Proven experience (typically 1-3 years) working as an Office Assistant, Administrative Assistant, or in a relevant administrative/project management roles

Proficiency in Google Suite Applications and Apple products

Excellent written and verbal communication skills

Strong organizational and time management skills with the ability to prioritize and multi-task

Demonstrated ability to maintain confidentiality and handle sensitive information with discretion

Professional demeanor and strong interpersonal skills