RDA Consulting, SPC · 10 hours ago
Senior Administrative and Office Assistant
RDA Consulting, SPC , Oakland, CA, US
Full-time
Hybrid
Mid, Senior Level
$85K/yr - $100K/yr
5+ years expRDA Consulting, SPC is a mission-driven, employee-owned corporation based in Oakland, CA, dedicated to supporting public and social sector organizations. They are seeking a Senior Administrative and Office Assistant to support the executive team, manage office operations, and ensure efficient scheduling and communication within the organization.
ConsultingCustomer ServiceTraining
Responsibilities
Support executive staff in scheduling, communications, research, and other administrative duties
Maintain CEO and COO appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel
Manage CEO email, voicemail, and professional online profiles (e.g., LinkedIn)
Provide regular reports to the Executive Team on organizational KPIs
Conduct research, writing, or analysis projects as assigned by executive team members
Provide support and final formatting for materials such as agendas, handouts, and presentations, including production, assembly, and submission of materials
Support HR functions in requisition management, including interview coordination, new hire administrative setup, new hire equipment logistics, and onboarding coordination
Support Finance functions, including monthly credit card statement reconciliation, receipt management, and mail collection
Provide administrative support to the Board of Directors
Coordinate social events, general office organization and appearance, supplies, equipment, and landlord relations
Manage the organizational calendar and email accounts (e.g. info@)
Create and maintain process documentation related to areas of responsibility
Purchase incentives for project-related community outreach efforts
Assist with vendor selection, service agreement reviews and execution, and manage vendor contracts
Support obtaining business certifications and recertifications (i.e., DBE, SLEB certifications, etc.)
Work as a member of the Operations team collaboratively to take charge of special projects as needed
Qualification
Required
High School Diploma required; Bachelor's Degree preferred
Minimum of five (5) years' work experience as an Executive Assistant, Senior Administrative Assistant, Business Partner, or similar role
Ability to learn new concepts and skills rapidly
Ability to travel to and work from RDA Consulting's Oakland office a minimum of four days a week
Competency with Microsoft Office and Google Suite
High level of integrity and confidentiality
Excellent attention to detail
Ability to learn new software applications as needed
Excellent organization skills, work habits, verbal and written communication skills
Demonstrated ability to be an effective, efficient, and positive team member
Self-starter with experience working independently as well as a member or leader of a team
Superior command of calendar and email management
Ability to carry out responsibilities with a growth mindset, incorporating feedback and lessons learned for continuous improvement
Ability to manage several projects and tasks simultaneously with attention to competing deadlines
Strong interpersonal, organizational, and planning abilities
Preferred
Bachelor's Degree preferred
Benefits
100% RDA Consulting-sponsored health, dental, vision, life, and disability insurance for employees
401 (k) and IRA, with RDA Consulting discretionary match after 1 year
Pre-tax flexible spending accounts for medical, dependent care, transit, and parking expenses
RDA is an Employee Ownership Trust (EOT) and offers the opportunity to participate in shared governance and the potential of profit sharing
Access to discounted retail products and services
Company
RDA Consulting, SPC
RDA Consulting’s mission is to work toward a just and equitable society by partnering with diverse stakeholders in addressing barriers to individual, organizational, and community well-being.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Patricia Marrone Bennett, Ph.D
President and CEO
John Cervetto
Chief Operating Officer
Company data provided by crunchbase