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Texas A&M University · 1 day ago

Administrative Coordinator II

Dallas, TX

Full-time

Onsite

Mid Level

$4,250/mo - $4,250/mo

3+ years exp

Texas A&M University is a prestigious institution committed to enriching the learning and working environment. The Administrative Coordinator II will support the Periodontics department by managing administrative operations, coordinating faculty hiring, and overseeing travel and procurement processes.

Higher Education

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Participates in the planning and execution of administrative operations, identifies issues and makes improvements to services, processes, or programs

Distributes incoming mail to appropriate individuals

Performs special analyses and project summaries

Assists in the preparation and maintenance of budgets and other documents

Prepares and reviews operational and special reports

Coordinates office records retention and maintains office references and resources materials

Coordinates travel arrangements and prepares itineraries

Plans and coordinates meetings, workshops, seminars, and other special events

Coordinates the maintenance of office supplies and equipment

Coordinates specialized program communications

Provides logistical and administrative support for meetings, seminars, and other events, to include on-site support

Serve as Departmental Property Contact (DCO)

Manages the University's academic faculty management software - Interfolio. Tasks include but are not limited to drafting, approvals, and posting

Manages all necessary faculty hiring documentation - President hiring authorization memo, etc

Form/Authorization to recruit/Approval of Offer/Draft Offer Letters

Coordinates faculty campus visits, interviews, campus tour scheduling and hotel bookings

Coordinates volunteer faculty hiring and related paperwork

Responsible for managing all travel and reimbursement accounting processes using Emburse

Manages the submissions for all incoming reimbursements/travel requests

Designated as a delegate for approvals

Assists with troubleshooting all Emburse related travel requests and expense reports specifically as it relates to reimbursements, meals, memberships, and licenses

Responsible for all departmental transactions using the University e-procurement system - AggieBuy

Processing all in-coming requisitions and invoices as the department allocator and final approver

Manages the process for setting up vendors and collecting W-9s as needed

Responsible for all purchasing related to all department conferences and events

Qualification

Office administrationDocument management systemsMicrosoft Office SuiteEvent planningInterpersonal skillsProblem solvingPlanningOrganizationCommunication skillsAttention to detail

Required

Bachelor's degree or equivalent combination of education and experience

Three years of experience in office administration

Preferred

Experience in document management systems and project coordination

Experience planning and coordinating events

Office management/administration experience

Experience using Microsoft Office Suite software

Experience administratively supporting a public health, health education, higher education, and/or programming unit

Administrative experience in a dental office or related setting

Problem solving experience

Interpersonal and communication skills

Planning and organization skills

High Attention to Detail

Ability to interact with all levels of constituents, including staff, faculty, residents, dental students, vendors and others as needed

Benefits

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

12-15 days of annual paid holidays

Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

Automatic enrollment in the Teacher Retirement System of Texas

Health and Wellness: Free exercise programs and release time

Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

Educational release time and tuition assistance for completing a degree while a Texas A&M employee

Living Well, a program at Texas A&M that has been built by employees, for employees

Company

Texas A&M University

Glassdoor4.4

Texas A&M University has a proud history that stretches back to 1876 when The Agricultural and Mechanical College of Texas became the first public institution of higher learning in the state of Texas.

Founded in 1876

College Station, TX, US

10001+ employees

https://tamu.edu

H1B Sponsorship

Texas A&M University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (322)

2024 (292)

2023 (214)

2022 (207)

2021 (109)

2020 (141)