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Proenza Schouler · 3 days ago

HR + Office Administrator

New York, NY

Full-time

Onsite

Entry, Mid Level

$20/hr - $30/hr

2+ years exp

Proenza Schouler is a creative company seeking an HR + Office Administrator to ensure smooth day-to-day operations while supporting the Senior Director of HR. The role involves managing HR functions, office administration, and assisting with fashion show preparations.

ApparelFashionManufacturingRetailShopping

Responsibilities

Support employee onboarding and offboarding, including preparing documentation, workspaces, and system updates

Maintain HR records, job descriptions files, and confidential information in compliance with company standards

Coordinate employee trainings and HR initiatives

Address employee inquiries and escalate issues to Senior Director of HR when needed

Support employee engagement efforts and assist with planning companywide events

Manage Internship program, including filtering resumes and submitting to appropriate departments and ensuring all school accreditation and J1 visa paperwork is accurate

Assist with the preparation of the performance review process on an annual basis

Track seasonal employee clothing orders; manage order process when items arrive to office

Oversee office administration—including ordering, inventory, and budget tracking for supplies

Maintain common areas, conference rooms, and kitchen to ensure cleanliness and organization

Coordinate conference room bookings and ensure the integrity of scheduling processes

Act as liaison with building management, facilities teams, cleaning staff, and third-party vendors

Manage office repairs, maintenance requests, and improvement projects or buildouts

Oversee the functionality and supply of office equipment (printers, scanners, copiers)

Manage mail, shipments, deliveries, key distribution, alarm codes, and equipment inventory

Support IT coordination with third-party providers and troubleshoot staff needs

Approve and code office-related invoices and expenses in Concur

Manage ad hoc office and administrative projects

Assist teams in setting up showroom for fashion show prep and market weeks

Manage and track fashion show and market office supplies each season. Make sure supplies are inventoried and ready before start of internal casting, looks, and photoshoots

Manage food ordering and catering process for show prep weeks

Qualification

Office managementHuman resourcesMicrosoft Office SuiteBudget managementInterpersonal skillsWritten communicationVerbal communicationAttention to detailTime managementConfidentiality