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UG2 · 1 day ago

Corporate Office Support Specialist - Temporary Position (6 -9 Months)

Boston, MA

Full-time

Onsite

Entry, Mid Level

2+ years exp

UG2 is a leading facility services organization headquartered in Boston, emphasizing management expertise and deep business relationships. The Corporate Office Support Specialist plays a critical role in maintaining a professional office environment, supporting various corporate functions, and ensuring a welcoming experience for all visitors.

Facilities Support ServicesFacility ManagementJanitorial ServiceService Industry

Responsibilities

Greet and assist all visitors, employees, and stakeholders in a professional, friendly, and branded manner; manage visitor check‑in procedures and coordinate with building security (Prudential Center) as needed

Learn essential aspects of business operations and provide support to various internal departments as needed

Maintain positive and professional relationships with vendors and merchants

Prepare conference rooms for meetings and events by arranging furniture, restocking supplies, cleaning whiteboards, and ensuring all AV/tech equipment functions properly. Report and escalate issues as needed

Manage and maintain office supplies inventory by checking stock levels, implementing re‑ordering processes, and coordinating with vendors

Coordinate all outbound shipping using FedEx, UPS, USPS, and DHL, ensuring proper labeling, cost‑effective service selection, and timely dispatch

Receive and document inbound packages; distribute or store items and maintain accurate logs

Monitor and manage the office’s water supply, coordinate vendor deliveries and address service issues promptly

Ensure the reception area, kitchens, and shared spaces are clean and stocked; coordinate janitorial efforts and recycling initiatives

Demonstrate a strong commitment to supporting others in a fast‑paced environment

Interact effectively with guests and stakeholders using tact and diplomacy

Exercise sound judgment, problem‑solving, and follow‑through on tasks

Perform other projects and duties as assigned

Qualification

Microsoft OfficeInterpersonal communicationOffice support experienceBilingual (English/Spanish)MultitaskingOrganizational skillsConfidentialityProblem-solving