Apply on Employer Site

Rogers-O'Brien Construction · 2 days ago

Project Coordinator

Waco, TX 76701, USA

Full-time

Hybrid

Entry, Mid Level

2+ years exp

Rogers-O'Brien Construction is seeking a highly organized and detail-oriented Project Coordinator to support field operations and project accounting processes. This role is vital to the smooth execution of construction projects, bridging administrative, accounting, and compliance functions.

ConstructionReal Estate

Growth Opportunities

Responsibilities

Enter time records for project team members and field crew

Maintain and update jobsite directories in Procore

Manage jobsite office supply inventory and trailer setup (e.g., utilities, dumpsters, trailers)

Assist in scheduling and managing jobsite calendars and meeting spaces

Prepare and distribute meeting minutes and project documentation

Route commitments and change orders through Procore/DocuSign for signatures

Ensure executed commitments are submitted to ERP

Assist in communication with subcontractors regarding billing contacts and SSOV (Schedule of Values) entries in Procore

Guide subcontractors through the qualification process

Coordinate with accounting for subcontractor approval

Manage compliance documentation including COIs, CCIP enrollment, exclusion letters, and other insurance records

Monitor subcontractor invoice eligibility and compliance documentation

Review vendor invoices for accuracy, resolve discrepancies, and process for payment

Track credits and follow up with vendors until resolution

Submit invoices for payment (check or electronic)

Compile lien releases and ensure proper documentation

Confirm all credit card receipts are uploaded to Concur with accurate descriptions

Code transactions and prepare for PM review

Support owner billing processes including data entry, documentation collection, and lien waiver preparation

Record owner payments in Procore

Assist with inclusion of HUB paperwork and certified payroll when required

Assist with project closeout, documentation collection, and final turnover packages

Support LEED documentation collection and submission

Coordinate badging and access requirements for owners as needed

Collect and file safety paperwork per owner and company requirements

Qualification

ProcoreDocuSignERP systemsConstruction billing practicesBilingual (Spanish-speaking)CCIP familiarityLEED documentationAttention to detailOrganizational skillsCommunication abilitiesTeam collaboration