Integrated Finance & Accounting Solutions (IFAS) · 13 hours ago
Administrative Assistant-GFO Front Office
Charleston, SC, US
Full-time
Onsite
Entry Level
2+ years expIntegrated Finance & Accounting Solutions (IFAS) is seeking an Administrative Assistant to support the U.S. Department of State in Charleston, SC. The role involves managing calendars, scheduling, and providing essential administrative support to ensure smooth operations in the Global Financial Operations department.
Financial ServicesManagement Consulting
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Manage and maintain the Managing Director’s Outlook calendar, including scheduling, prioritization, and conflict resolution
Protect calendar integrity by preventing overbooking and ensuring adequate transition time between meetings
Serve as a gatekeeper for meeting requests and visitor access coordination
Maintain daily sign-in/sign-out logs and process leave requests
Prepare and submit time and attendance entries in WebTATEL
Compile and distribute weekly and recurring administrative reports
Manage and update distribution lists, staffing trackers, and administrative records
Coordinate document routing, administrative taskers, and compliance forms
Maintain organized electronic records and documentation
Support general front office administrative operations as assigned
Qualification
Required
Associate degree from an accredited institution or equivalent relevant experience
Minimum of two years of administrative or office support experience
Strong organizational, written, and verbal communication skills
Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams)
Ability to follow established procedures with consistency and attention to detail
Ability to work independently in a structured, process-driven environment
Ability to obtain and maintain a Secret security clearance
Preferred
Experience managing calendars, scheduling meetings, and resolving conflicts
Experience with timekeeping, payroll support, or attendance tracking
Experience supporting a front office, leadership team, or administrative unit
Demonstrated ability to prioritize tasks and manage competing requests
Professional communication skills and sound judgment
Comfort enforcing boundaries through process and scheduling controls
Benefits
Stability
Strong benefits
Exposure to federal operations
Company
Integrated Finance & Accounting Solutions (IFAS)
A professional services firm that applies integrated finance and accounting solutions..
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Tabatha Turman
Chief Executive Officer
Mark Rados
Chief Financial Officer
Company data provided by crunchbase