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University of Colorado Boulder · 1 day ago

Administrative Assistant III

Boulder, CO

Full-time

Hybrid

Mid Level

$51K/yr - $55K/yr

3+ years exp

The University of Colorado Boulder is inviting applications for an Administrative Assistant III position at the CU Book Store. This role provides essential administrative support to the Leadership Team, including calendar management, scheduling, event planning, and serving as a liaison with university stakeholders.

Universities

Responsibilities

Manages calendar for Director, and for the leadership team when needed. Duties include responding to scheduling inquiries; accepting, declining, and sending appointments on behalf of the Director; maintaining organization of calendar, ensuring time for desk work, lunch, travel; rescheduling conflicts based on priorities

Schedules meetings and manages the calendar for the Director. Duties include notifying attendees and collecting and dispensing meeting materials; arranging meeting modality, space, and equipment as appropriate; assisting in the organization of workshops, training, special events, and the production of presentations

The position provides comprehensive administrative support to the CU Book Store, encompassing a range of duties to facilitate smooth operations. Responsibilities include drafting, formatting, editing, finalizing, and distributing original correspondence and documentation. The role involves creating surveys, compiling responses, reporting data, performing research, and analyzing findings to support decision-making. Additional tasks include filing, managing, and retrieving documentation according to established procedures, distributing documents for signature, and maintaining equipment to ensure it remains in proper working condition, coordinating with suppliers for servicing as needed. The position also initiates, tracks, and completes purchases, ensuring requisitions and expense reports are processed promptly, properly authorized, and accurately recorded. Support for personnel actions such as recruitment, onboarding, offboarding, and performance management is provided, along with assistance on miscellaneous projects that contribute to the ongoing work of the unit. Attending university and external training is encouraged as appropriate. The role includes creating and sending out a bimonthly newsletter for staff and scheduling bimonthly All-Staff meetings, and planning, scheduling, and executing events for both staff and students. Purchasing supplies for staff and the administration office, as well as processing mail and maintaining mail procedures, are also integral parts of the job

Serving as a liaison with campus and university departments, this role involves attending liaison meetings and participating in relevant training sessions when appropriate. Weekly attendance at Leadership Team meetings and participation in strategic planning sessions and leadership events are expected. The position also includes involvement in all-staff meetings and student activities whenever available

Participates in regular Business, Finance and Infrastructure (BFI) support team meetings. Provides support for BFI projects and events, as requested

During peak periods and as business needs dictate, responsibilities extend to assisting on the sales floor when needed. Attending other events and activities as assigned

Qualification

Microsoft Office SuiteOrganizational skillsInterpersonal skillsCustomer service skillsDatabase skillsTyping skillsRetail experienceHigher education experienceAttention to detail

Required

Three years of experience in an occupational field related to the work assigned to the position. Appropriate education will substitute for the required experience on a year-for-year basis

Attention to detail, organization skills

Computer, typing, and database skills

Intermediate proficiency in Microsoft Office Suite with a particular strength in Excel

Excellent interpersonal and customer service skills