Apply on Employer Site

Indiana University Foundation · 1 week ago

Executive Assistant

Bloomington, IN

Full-time

Onsite

Mid, Senior Level

$50K/yr - $57K/yr

2+ years exp

Indiana University Foundation is a mission-driven organization focused on making higher education attainable and supporting research initiatives. The Executive Assistant for Advancement Marketing & Communications will provide high-level administrative support to leadership and enhance team operations.

CharityNon Profit

Growth Opportunities

Hiring Manager

🤹Erin Heile

Responsibilities

Provide strategic, high-level administrative and project support to leadership

Manage complex calendars, meetings, and events while anticipating needs and keeping priorities aligned

Draft polished reports, presentations, and communications

Coordinate everything from retreats to conferences to team-building experiences

Drive special projects from initial concept to completion

Support budget management, expense tracking, and overall office organization

Qualification

Project coordinationBudget managementMicrosoft Office SuiteOrganizational skillsCommunication skillsDiscretionProblem-solving skillsInterpersonal skillsTime-management skills

Required

Bachelor's degree (or equivalent experience) in business administration or related field

Minimum 2 years of executive support experience (5 years preferred)

Two years of experience in budget management

Proven success in a project coordination role

Nimble business mind, focused on developing creative solutions

Strong project-reporting skills, with focus on interdepartmental communications

Exceptional organizational and interpersonal skills

Ability to work autonomously on multiple projects

Strong judgment and discretion in handling sensitive information

Nimble business mind with creative problem-solving skills

High proficiency in English grammar and professional communication

Strong organizational and time-management skills

Excellent written and verbal communication abilities

Ability to handle confidential information with discretion

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Skilled in managing multiple priorities and adapting to changing needs

Preferred

5 years of executive support experience

Consulting experience, with a focus on operations management

Benefits

Food truck lunches

Holiday gatherings

Costume contests

Free snacks

IU spirit-wear Fridays

Mental health offerings

Activities

Company

Indiana University Foundation

Indiana University Foundation is a fundraising organization that supports Indiana University. It is a sub-organization of Indiana University Bloomington.

Founded in 1936

Indianapolis, Indiana, USA

201-500 employees