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SMUD · 1 day ago

C-Suite Executive Assistant

Sacramento, CA

Full-time

Hybrid

Mid, Senior Level

$94K/yr - $125K/yr

3+ years exp

SMUD is a utility company committed to the community and clean energy. The C-Suite Executive Assistant will provide lead administrative support to executives, manage complex scheduling, and ensure effective communication and coordination within the Executive Office.

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Comp. & Benefits

Hiring Manager

Damaris (Samyra) Rios, MBA

Responsibilities

Provides administrative, analytical, and technical support to assigned executive staff. Researches, drafts, and prepares various written materials including correspondence, memoranda, draft and final versions of departmental directives or procedures, and reports

Provides general administrative support by preparing and maintaining calendars, including the scheduling of appointments and meetings. Coordinates meeting room and material set-up, including audio-visual and catering requirements. Negotiates contracts for outside facilities

Prepares and ensures accuracy of departmental administrative and analytical information in presentation format to ensure that SMUD reporting is accurate and timely; prepares oral and written presentation materials to present business cases, results of studies, reports of department planning, budget status, and related reports

Plans, coordinates and prepares for Board Committee meetings. Ensures all Board Committee deadlines are met. Edits Board Committee packets for accuracy and includes relevant board policies and reports prior to distribution

Coordinates activities with, and serves as liaison to, the Human Resources, Diversity and Inclusion department. Ensures completion of all documents, reviews and reports. Follows delegation of authority to approve various documents and processes on behalf of executives, including travel, events, and projects

Acts as liaison between the Executive team and staff, outside agencies, vendors, contractors, customers, and others. Screens telephone calls and mail, disseminates information from executives, handles complaints, initiates and tracks action items and, follows up on actions to be taken

Supports the overall achievement and completion of department projects; assists in planning, reviewing and conducting work activities and researching required project information associated with department internal/external projects in accordance with established task objectives and schedule as outlined in the project plan/contract

Provides back up to other Executive Assistants and Manager, Executive Office, when necessary

Performs other duties as required

Qualification

Executive support experienceMicrosoft Office proficiencyAnalytical research skillsProject coordinationCustomer service skillsInterpersonal communicationTime managementProblem-solvingConfidentialityTeam collaboration

Required

High School diploma or equivalent

Three or more (3+) years in an administrative position supporting a senior leader and/or executive

Principles and practices of administrative and/or technical area to which assigned

Principles and practices of intermediate analytical research and project coordination

Modern office equipment, methods, procedures, and computer hardware and software

Techniques and principles of effective interpersonal communication

Principles and methods of business letter and report writing

Principles and practices of workplace safety

Pertinent local, State and Federal laws, codes, ordinances, policies, rules and regulations

General functions and objectives of municipal government

Research methods and techniques

Computer software, including word processing, data base, spreadsheet and accounting applications

Handle confidential information appropriately, identify sensitive issues and exercise diplomacy and tact

Communicate effectively, tactfully and clearly in writing and verbally

Perform a wide range of highly responsible and complex administrative support functions with speed and accuracy

Conduct detailed and thorough research utilizing a variety resources

Interpret and apply policies, procedures, standards and requirements

Read and understand complex and/or technical data

Compile and prepare technical, statistical, and/or analytical reports and presentations

Analyze problems, situations or documents and make recommendations for resolution

Interpret, clarify, understand, and analyze verbal/written information and ideas

Work cooperatively with diverse personalities in a team-oriented environment

Utilize applicable hardware, software and business office equipment

Preferred

At least five (5+) years' experience in administrative role(s) supporting multiple senior leaders/executives

Highly skilled using and troubleshooting Microsoft programs, including Outlook, Word, Excel, PowerPoint and SharePoint

Associate degree in Business, Communications, or related field, or comparable work experience

Benefits

Free covered parking on site

EV charging (parking)

CalPERS retirement benefits

Company

SMUD

Glassdoor4.0

As the nation’s sixth-largest, community-owned, not-for-profit electric service provider, SMUD has been providing low-cost, reliable electricity to Sacramento County for more than 75 years.

Founded in 1946

Sacramento, California, USA

1001-5000 employees