Northwestern Medicine · 23 hours ago
Education Coordinator- OB/Gyne Full Time Days
Chicago, IL
Full-time
Hybrid
Entry Level
1+ years expNorthwestern Medicine is a leader in the healthcare industry, committed to providing excellent patient care. The Education Coordinator is responsible for the operational and financial management of medical education training programs, ensuring compliance with accreditation standards and supporting trainees throughout their education.
Emergency MedicineHealth CareHospitalMedicalNutritionRehabilitation
Responsibilities
Provides support and meets regularly with the program director concerning program management issues, activities, and the status of projects
Maintains databases with trainee and faculty data
Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems
Develops and distributes monthly/yearly schedules
Works with business manager/director to develop, monitor, and report on the yearly training program budget
Responsible for recurring purchase orders for the training program, processing all check requests, and paying bills associated with the program’s activities
Assesses equipment acquisition and training needs and makes recommendations to the program director
Oversees all purchasing for the office/program, and orders equipment and supplies for the training office
May be responsible for management of grants awarded to individual trainees
Performs all ‘match’ responsibilities
May assist with quota review, ‘rank list’ entry, and certification in the National Residency Matching Program
May maintain the Electronic Residency Application System database, and oversee its processes during recruitment season
Organizes meetings and prepares and distributes materials for conferences and lectures
Creates/maintains external program advertising/media through websites, brochures, postcards, publications and other such media
Creates/edits annual publications regarding the program
Maintains program’s website
Receives inquiries from prospective trainees and applicants and triages as necessary to others within the department, and/or in other hospitals or departments
Facilitates the evaluative processes of the trainees, program, faculty, and rotations
Identifies and evaluates the methods for improving workflow and cost effectiveness, and makes recommendations for improvement to the program director
Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues
Oversees department-level trainee orientation, and corresponds with new trainees about on-boarding requirements and process for appointment to the program and/or hospital(s). Verifies trainee status and activities as needed. May screen program applicants for compliance with prerequisites. Tracks and processes initial paperwork for visa requests
Assists in the preparation for Accreditation Council for Graduate Medical Education (ACGME) site visits and internal reviews
May assist in program-level policy development
Understands the curriculum, educational goals, policies, and standards of the medical education program
Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance
Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, initial and re-credentialing of trainees
Assists in monitoring trainee duty hours and operative/case experience via regular review of data reports
Provides both administrative supervision and support to trainees
Informs trainees of inter- and intra-departmental policy and procedure changes, with assistance from institutional offices (Graduate Medical Education)
Coordinates trainee rotations and, as appropriate, observerships
Acts as a liaison between trainees and hospital administration
Establishes relationships and acts as a liaison to other hospitals, internal departments, and divisions regarding trainee recruitment, orientation, affiliation agreements, and external rotations
Manages materials for specialty-specific trainee exams, and may assist with proctoring exams
Provides administrative supervision and guidance to trainees regarding administrative issues, due dates, and deadlines
May guide and train new coordinators, or administrative assistants
May hire temporary office assistance with business manager’s approval
May perform other duties as assigned
Qualification
Required
Bachelors degree or appropriate combination of education and experience
One year experience in program/project administration or relevant
Preferred
Previous program administration experience in undergraduate or graduate medical education
Benefits
Tuition reimbursement
Loan forgiveness
401(k) matching
Lifecycle benefits
Company
Northwestern Medicine
Northwestern Medicine is the collaboration between Northwestern Memorial HealthCare and Northwestern University Feinberg School of Medicine around a strategic vision to transform the future of health care.
10001+ employees
H1B Sponsorship
Northwestern Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (75)
2024 (66)
2023 (70)
2022 (78)
2021 (35)
2020 (39)
Funding
Current Stage
Late StageTotal Funding
$25M2018-06-26Grant· $25M
Leadership Team
Howard Chrisman, MD
President and CEO
John A. Orsini, CPA
Senior Vice President and Chief Financial Officer
Recent News
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