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OpenSesame · 1 week ago

Accounting Specialist

United States

Full-time

Remote

Entry, Mid Level

$80K/yr - $90K/yr

OpenSesame is a company focused on providing training solutions to enhance employee skills for over 150 Global2000 companies. The Accounting Specialist role involves supporting financial operations, managing accounts payable, payroll, and ensuring compliance with tax regulations while delivering excellent customer service.

EdTechEducationVirtual Workforce

Responsibilities

Independently manage communications with vendors, employees, and customers

Utilize ADP, Ramp, and Bill.com to resolve routine questions and issues

Understand our payroll, AP, and expense workflows

Build strong working relationships with HR, Finance, and operational teams

Independently complete assigned monthly close items within 5 business days

Process employee expense reports within 3 days of receipt

Manage semi-monthly payroll ensuring it is submitted 72 hours prior to payday

Monitor compliance with federal, state, and local tax regulations and reporting timelines

Maintain up-to-date records for employee compensation, deductions, benefits, and garnishments

Submit payroll and expense report data with 100% accuracy

Maintain updated payroll records and transaction history

Publish a monthly reconciliation checklist to ensure consistency

Independently file and reconcile monthly or quarterly sales tax via Avalara

Identify inefficiencies and propose automation or system enhancements

Collaborate cross-functionally to enhance employee support and policy adherence

Provide clear communication to employees regarding expense reimbursements, paychecks, deductions, and benefits

Document gaps or improvement areas in AP and payroll process flow

Deliver accurate sales tax filings and documentation

Propose at least two system/process improvements for review

Finalize payroll and AP response SOPs and share with the team

Prepare, file and reconcile sales tax filings on a monthly or quarterly basis using Avalara

Review & process employee expense reports and virtual card transactions

Act as primary point of contact for AP and payroll-related inquiries

Perform audits to verify the accuracy of sales tax and payroll data and resolve discrepancies

Deliver professional, solution-focused support to teams and vendors to ensure excellent customer service in all financial tasks

Prepare and submit required reports, including tax filings and year-end statements (e.g., W-2s, 1099s)

Stay informed about sales tax and payroll laws and regulations, implementing changes as necessary

Maintain all records in compliance with company policies and legal requirements

Ensure confidentiality and security of employee information at all times

Leverage Salesforce and NetSuite to support financial operations

Qualification

Payroll processingSales tax filingAccounts payableADPBill.comAvalaraCustomer serviceProcess improvementAttention to detailCommunication skillsCollaboration