University of Southern California · 13 hours ago
Assistant Office Manager, Campus Support and Intervention
Los Angeles, CA
Full-time
Onsite
Entry, Mid Level
$65K/yr - $70K/yr
2+ years expThe University of Southern California is one of the world’s leading private research universities, located in Los Angeles. The Assistant Office Manager plays a crucial role in supporting the Campus Support and Intervention department by managing financial processes and providing operational support to ensure the wellbeing and success of students, faculty, and staff.
EducationHigher EducationUniversities
Responsibilities
Oversee and manage all financial processes for the department
Creates, distributes, and updates reports and budgets
Maintains organizational systems and relationships with internal & external vendors and USC departments
Reviews and processes purchase orders, services agreements, and maintenance contracts
Prepares, processes and monitors all invoices, check requests, and travel and business reimbursements
Provides triage function for office that serves over 15,000 individuals annually, ensuring that they get connected with the right support system and resources
Enhanced triage – looking up critical info on a variety of databases before transitioning the work
Investigates, prepares, and presents necessary details to ensure proper processes are followed
Processes and monitors timekeeping and assists with routine employment matters (e.g., support recruitment, employment records maintenance)
Orders and maintains inventory of office supplies
Provides project support, as requested, planning and/or executing project activities to meet objectives
Provides technical support for office’s projects (e.g., marketing, registration, troubleshooting) and for office equipment and technologies
Coordinates department public relations functions, as assigned (e.g., events, seminars, webinars, workshops)
Arranges with vendors for sites, facilities, catering, guest accommodations, etc. for all departmental activities
Designs and coordinates production and/or distribution of marketing, branding, and promotional materials
Develops and maintains relationships with other campus departments to help them understand the mission and services of the department
Database management - identifying CSI needs, running and analyzing data for CSI cases
Coordinates emergency support for campus crises including after hours (e.g., travel, hotel accommodations, transportation, reimbursements, communications with vendors, etc.)
Generates emergency/critical incident outreach – communication
Supports AVP’s with day to day needs and functions
Oversees the purchasing of equipment, furniture and other building essentials
Serves as liaison with building and facility management teams
Conducts regular assessments of the facility as requested and submits works requests as needed. Maintain facility key tracking system
Qualification
Required
Bachelor's degree Accounting Or Bachelor's degree in related field(s)
2 years experience in a professional finance environment
Excellent written and oral communication skills
Demonstrated experience managing complex departmental financial processes and records
Preferred
3 years experience in a professional finance environment
Exceptional written and oral communication skills
Strong organizational instincts and attention to detail
Excellent interpersonal skills and proven success in cross-functional collaboration
Knowledge of human resources, purchasing, and procurement processes
Company
University of Southern California
University of Southern California is a private research university offering opportunities for interdisciplinary study and collaboration.
10001+ employees
H1B Sponsorship
University of Southern California has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (253)
2024 (239)
2023 (172)
2022 (207)
2021 (182)
2020 (195)
Funding
Current Stage
Late StageTotal Funding
$19.64MKey Investors
Patient-Centered Outcomes Research InstituteCalifornia Institute for Regenerative MedicineCDA Foundation
2025-02-04Grant· $10.8M
2025-01-30Grant· $5.93M
2024-07-30Grant
Leadership Team
David A Barnhart
Director, USC Space Engineering Research Center
H
Hossein Pourmand
Assistant Vice President, Research Initiatives, University Advancement
Recent News
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2025-12-21
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