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Brown University Health · 1 day ago

Staffing Specialist

Providence, RI

Part-time

Onsite

Entry Level

$22.04/hr - $36.37/hr

2+ years exp

Brown University Health is responsible for managing staffing and payroll for their nursing department. The Staffing Specialist will oversee scheduling, ensure adequate coverage, and maintain employee records while collaborating with nursing leadership.

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Responsibilities

Following established criteria, reviews nursing department staffing to ensure that all work shifts are filled/covered

Arranges coverage to the extent possible utilizing existing and potential resources assuring cost-effective solutions and appropriate staffing ratios are maintained

Understands nursing department staffing policies and guidelines

Utilizes the computerized scheduling system and manual reports to track, schedule and record staff assignments, and attendance activities

Updates employee information, e.g., address, hours, skill, certifications, etc. changes, verifies, and retrieves data and generates a variety of management reports in the computerized resource management system

Awards extra shifts based on guidelines in the computerized scheduling system

Collaborates closely with stakeholders to assist with managing payroll activities

Communicates with various nurse leaders (Nursing Supervisors, Directors, Clinical Managers, Assistant Clinical Managers) to determine whether additional staffing is required and to communicate issues needing intervention

Confers with nursing managers concerning per-diem and/or float qualification requirements

Ensures that department’s scope of services strives to meet the needs and expectations of internal and external customers

Demonstrates flexibility and innovation to facilitate the changes required to improve operations, enhance revenue, effectiveness, productivity, responsiveness, and other key indicators

Demonstrates ability to respond to and provide direction on changing workload during crisis and emergency situations

Exhibits effective decision-making skills

Monitors staffing to ensure the optimal use of scheduled time and overtime for maximum productivity

Assists with cost containment by encouraging use of benefit time during periods of low census and/or low workload

Ensures the security and confidential treatment of sensitive and private information

Reconciles revenue charges for nursing department and provides follow up with nursing leadership

Controls timely and appropriate flow of information throughout the department and the organization; keeps stakeholders informed

Qualification

Staffing managementScheduling system proficiencyPayroll managementClerical skillsCustomer service skillsAnalytical skillsMulti-taskingCommunication skillsOrganizational skillsInterpersonal skills

Required

A level of knowledge generally obtained through completion of high school or General Equivalency Diploma

Ability to handle stressful situations and multiple demands in an effective manner and demonstrate organizational and problem-solving skills

Excellent communication and customer service skills

Able to multi-task to perform a variety of complex clerical duties

Organizational skills to maintain departmental files, records, and statistical data

Familiarity with personal computer and mainframe-based system applications

Proficient typing and computer keyboard skills

Interpersonal skills to effectively interact with a variety of hospital personnel

Organizational and analytical ability to arrange schedule considering multiple criteria and priorities

Preferred

2-3 years job-related experience preferred, to be familiar with most, if not all, departmental operations, as well as the regulations associated with specialized functions