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Northeast Ohio Regional Sewer District · 1 week ago

Accounts Payable Associate I

Cleveland, OH

Full-time

Onsite

Entry Level

$18.94/hr - $22.73/hr

1+ years exp

Northeast Ohio Regional Sewer District is seeking an Accounts Payable Associate I to assist with processing construction, engineering, and contract invoices for payments. The role involves maintaining accounts payable records, auditing reports, and performing clerical tasks for the Finance department.

Environmental ConsultingHealth Care

Comp. & Benefits

Responsibilities

Reviews and evaluates data related to vendor invoices and purchase order details to process vendor invoices for payment

Assists with researching invoices with issues and communicates to the appropriate person or department

Performs audits in the electronic financial information management system for employee expenses and tuition reimbursements

Be able to assist employees with the system and guide them on the current policies and procedures

Reviews and evaluates data related to all utility bills for all Sewer District locations

Be able to enter the needed data off the bills for the data collection for other reporting systems

Critically examines and verifies that the invoices match the purchase order in the system

Checks and verifies for accuracy on all documentation relating to the recording of transactions from reports, contracts, billings, computer printouts, invoices, etc

Reviews the proper authorization and prepares required documents to pay invoices relating to construction and engineering services, utilities, and other miscellaneous accounting transactions

Maintains detailed process and procedure manuals in PowerPoint or Word

Interprets, analyzes and/or summarizes numerical data

Prepares statistical, numerical and other data types for input into the electronic financial information management system or special projects

On a weekly basis, routes checks to proper internal and external vendors

Checks requiring additional information sent with them will need special attention

Executes and meets deadlines for invoice processing and other documents

Receives all credit card transaction reports on a monthly basis and downloads statements from PVSnet into the appropriate software

Communicates any policy violations to the Card holder and reports the violation on the log sheet

Assists in Finance department related projects

Serves as back up to the Senior Finance Administrator when they are out of the office or need additional assistance

Examines source data or other information required to complete assignments

Verbally communicates any issues, situations, or problems arising from the execution of duties to the appropriate supervisor

Responds to all related inquiries

Performs routine procedures such as copying, posting and filing of invoices, preparing documents for mailing

Prepares and maintains any required reports, schedules or electronic files used in the performance of the job

Performs other duties of a similar nature as may be required

Qualification

Data entryMicrosoft Office SuiteProblem-solvingOrganizational skillsEffective communication

Required

Candidate must possess a high school diploma, GED or state recognized equivalent

Candidate must possess effective written and verbal communication, organizational skills and problem-solving ability

Candidate must be able to successfully perform general math calculations and have strong calculation skills

Candidate must possess the ability to effectively plan and coordinate, establish and maintain effective working relationships and prioritize workloads based on available resources

Ability to understand and execute written policies and procedures

Candidate must be proficient in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook

Candidate must possess the ability to be reliable and punctual in reporting to work as scheduled

During the course of performing the essential functions of this position the employee must be able to compile, compare, compute, analyze, synthesize, copy, coordinate, instruct and negotiate

Ability to communicate while exhibiting strong interpersonal skills is required

Physical work will need to be performed, such as fingering, hearing, feeling and talking

Ability to lift up to 10 lbs. on a consistent basis

The position will require visual demands of near acuity

The position is primarily an office position