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National Laboratory of the Rockies · 2 days ago

Senior Policies, Programs, and Compliance Administrator

United States

Full-time

Remote

Senior Level

$84K/yr - $150K/yr

7+ years exp

National Laboratory of the Rockies (NLR) is the nation's primary laboratory for energy systems research and development. The Senior Policies, Programs, and Compliance Administrator will ensure the effective development, implementation, and enforcement of procurement policies and procedures, manage compliance and quality control, and provide strategic support and training within Acquisition Services.

Clean EnergyCleanTechEnergyRenewable Energy

No H1B

U.S. Citizen Only

Responsibilities

Ensure the effective development, implementation, and enforcement of procurement policies and procedures within Acquisition Services, the OCFO, and NLR

Manage compliance and quality control, and provide strategic support and training

Solve problems within the programs managed by PPC and ensure timely project and task completion through collaboration and effective administration of PPC systems

Review and prepare materials for review and approval by executive leadership and DOE partners

Draft, revise, and enforce procurement policies and procedures, ensuring alignment with Prime contract, and maintaining guidance documentation

Monitor procurement activities for adherence to established policies and procedures, including leading internal and ongoing file surveillance efforts

Investigate and resolve compliance violations or irregularities

Review of high-value/high-risk procurement packages for quality and completeness, especially those that are going to be reviewed by DOE

Collaborate with other teams in Acquisition Services and departments at NLR to deliver relevant training to Acquisition Services and the lab, as necessary

Analyze data to identify trends and recommend improvements or training opportunities for Acquisition Services staff of lab personnel

Solve issues that arise throughout the management of programs that PPC manages

Serve as the main point of contact for AS staff on tools (SharePoint, Smartsheet, Outlook, document management systems) that support the policies and programs maintained by PPC

Collaborate with internal AS teams and lab stakeholders (including legal and internal audit) to ensure proper resource involvement and allocation, scope definition accuracy, and proper subject matter expertise involvement throughout the management and maintenance of policies, procedures, forms, and templates

Represent the department in audits, community of practice meetings, and public forums

Success or failure will often be judged by whether it has been completed/delivered on time. Therefore, meeting deadlines is an essential responsibility for this role

Qualification

Procurement compliancePolicy developmentSupply-chain managementFederal procurement practicesTechnical writingProject managementProblem solvingPublic speakingTraining coordinationComputer software proficiencyEnglish proficiencyAttention to detailCollaboration

Required

Relevant Bachelor's Degree and 9 or more years of experience or equivalent relevant education/experience. Or, relevant Master's Degree and 7 or more years of experience or equivalent relevant education/experience. Or, relevant PhD and 4 or more years of experience or equivalent relevant education/experience. Or, relevant JD and 4 or more years of experience or equivalent relevant education/experience

Applies extensive technical expertise, and has full knowledge of other related disciplines

Contributes to the development of new concepts, techniques and standards

Considered internal subject matter expert

Extensive knowledge of laws, regulations, principles, procedures and practices related to specific field

Excellent leadership, project management and problem solving skills

Ability to use various computer software programs

Must meet educational requirements prior to employment start date

MUST have foundational digital skills and be able to expertly navigate a PC user interface, proficiently speak/write English

Deep knowledge of supply-chain management and federal procurement practices is required

Experience in a procurement compliance role in a federal environment

Policy and procedure development, rollout, and maintenance in a digital environment

Thorough understanding of procurement laws, regulations (e.g., FAR, DEAR), principles, and practices is required

Attention to detail and ability to identify discrepancies among policies, procedures, forms, templates, and practice are required

Strong problem-solving skills and the ability to bring projects through to completion in a timely manner are required

Preferred

Experience with government audits such as Contractor Purchasing System Review (CPSR), Procurement Evaluation and Review Team (PERT) audit, Defense Contract Audit Agency (DCAA) audit

Technical writing and editing experience preferred

Experience with training staff in new office guidance, public speaking preferred

Certified Internal Auditor (CIA) preferred

Certified Professional Contract Manager (CPCM) preferred

Understanding of how audits are conducted, and corrective action plans are created & implemented is preferred

Knowledge related to the use of SharePoint, Smartsheet, and document management software is preferred

General knowledge of NLR, OCFO, and Acquisition Services systems is preferred

Technical writing and editing skills are preferred

Ability to learn quickly and use various computer software programs (e.g., SharePoint, Smartsheet) preferred