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A-Plus Meetings & Incentives, Inc. · 1 day ago

Event Sourcing Manager

Miami, FL

Full-time

Onsite

Senior Level

7+ years exp

A-Plus Meetings & Incentives is an award-winning meeting management services provider with nearly 30 years of experience. The Event Sourcing Manager will lead the sourcing process for events, manage hotel sourcing platforms, negotiate with suppliers, and ensure client satisfaction through effective communication and organization.

Event ManagementEventsInformation Technology

Responsibilities

Conduct research on destinations, venues, activities, and related program elements to support proposal development

Manage hotel sourcing platforms, primarily Cvent, including building, issuing and managing RFP’s

Analyze hotel and venue proposals to identify the most suitable choices for each event

Develop visually compelling, client-facing presentations from hotel grids; present recommendations to clients and incorporate feedback to determine best options

Negotiate and confirm critical program components with suppliers, securing cost savings in alignment with client and company objectives

Manage and execute all client and third-party supplier agreements, ensuring program-specific and legal terms and conditions are accurate and protective of client and A-Plus; proofread and cross-check all documents for accuracy

Maintain accurate client and program records within Zoho CRM

Plan and coordinate pre-contract hotel site inspections, including schedules and agendas

Stay current on industry trends, proactively identifying new destinations, hotel openings, and ideas; serve as a subject matter expert on hotels and destinations by sharing insights with clients and internal teams

Support the training of new hires in sourcing and contracting processes and help maintain standard operating procedures to ensure consistency across all programs

Represent A-Plus at industry events including IMEX US

Qualification

Event sourcing experienceCvent platform proficiencyNegotiation skillsHotel contract knowledgeClient relationship managementAnalytical capabilitiesMultitasking skillsMicrosoft Office proficiencyFluency in EnglishOrganizational skillsAttention to detailCommunication skillsTeam-oriented attitude

Required

A minimum of seven years of experience in hotel or event sourcing or procurement, with strong knowledge of travel supplier operations, capabilities, and service offerings

Demonstrated success in negotiating hotel rates, terms, conditions and value-added amenities and proven cost-savings results on behalf of clients

In-depth knowledge of U.S. hotels and destinations; international experience is a plus

Strong understanding of hotel contract terms and conditions

History of maintaining strategic, long-term partnerships with hotel chains, independent properties, and global hotel groups

Proven success in building and maintaining key client relationships

Excellent organizational, multitasking, and time-management skills

Meticulous attention to detail

Proven aptitude for technology and software solutions, with strong analytical capabilities

A team-oriented, positive attitude with a collaborative mindset

Strong verbal and written communication skills, with the ability to effectively engage suppliers, clients, internal teams, and leadership; fluency in English required, additional languages a plus

Experience sourcing within the Cvent platform required

High proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Bachelor's degree in Business, Hospitality, Event Management or a related field

Ability to travel as needed, typically less than 10% annually