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NEOGOV · 11 hours ago

210TH DISTRICT COURT - COURT COORDINATOR

TX 79901, TX

Full-time

Onsite

Senior Level

$68K/yr - $68K/yr

5+ years exp

NEOGOV is seeking a Court Coordinator for the 210th District Court. The role involves administering, directing, supervising, and planning court operations while relieving the judiciary from non-judicial administrative tasks to ensure efficient case management.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Serves as liaison between the Judge, Justice of the Peace, or Associate Judge and other elected officials, department heads, agencies and the general public; provides assistance and follow up as needed; responds to complaints or questions about a specific program and/or its services; researches information; makes appropriate referrals for assistance

May serve as the initial point or back up of phone, email, or personal contact to the Judge, Justice of the Peace, or Associate Judge

Sets, prepares, maintains, and supervises the weekly and monthly dockets for the court; monitors the age of cases and the readiness of the trial dockets; suggests improvements in caseload management and spots trouble areas to enable fair and speedy disposition in all cases

Prepares judgments; opens and closes cases; accepts and processes court ordered expungements; files and stores documents; administers oaths and affidavits; makes certificates and affixes the court's seal to those certificates; maintains central docket records for all cases filed in the court; maintains an index of all court judgments for cases arising in the court; performs the other duties required by law and assists the judge in handling matters before the court

Notifies attorneys, defendants, plaintiffs, bondsmen, and other applicable parties of trial, pretrial and all other hearings; resets or continues cases and hearings as directed

Assigns attorneys and coordinates the transfer of cases as directed

Issues and recalls citations, warrants and subpoenas as directed

Gathers, organizes, and summarizes information for special projects; prepares various routine and complex reports, tables, graphs and statistical summaries; conducts special studies and projects as directed

Assumes responsibility for delegated administrative and clerical tasks; creates, edits, and reviews various documents, memos, letters, or reports after checking for accuracy, content and compliance with regulations; composes routine replies requiring understanding of procedures and policies; prepares various notices and/or legal notices and advertisements and has them published

Establishes and maintains files and records; schedules document/record archive and disposal

Maintains calendar for the Judge, Justice of the Peace, or Associate Judge; arranges and schedules meetings; prepares and distributes meeting agendas; attends meetings and takes notes and/or minutes; revises, sorts and extracts files and documents

Interprets Federal and State Constitution, State Statutes and county policies, procedures and regulations and stays informed of changing legislation

Makes travel arrangements, prepares itinerary and travel budget, and submits travel items for approval; processes and submits travel vouchers with corresponding receipt documentation for payment

Processes and reviews purchase orders and invoices; authorizes payments up to specific limits; monitors spending and budget balances, encumbrances, transfers and appropriations; and maintains inventory of supplies needed by the department; processes billings; receives payments; balances receipts with payments

Assists the office staff with information technology issues; serves as a liaison between the office and the Information Technology Department; reports any equipment maintenance needs for appropriate action

Prepares and submits annual budget requests on behalf of the Judge, Justice of the Peace, or Associate Judge; maintains records of department budget throughout the fiscal year as directed

Performs legal secretarial duties; notarizes documents

Develops internal policies and procedures

Maintains confidentiality

Substitutes, if assigned, for coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations

Attends and participates in meetings, training and information sessions

Meets with Presiding Judge, Justice of the Peace, or Associate Judge to identify and resolve problems

Submits items to the County Clerk for Commissioners Court agendas

Supervises department employees as directed, including assigning and reviewing work, training, completing performance evaluations, and making recommendations on hiring, terminating, and disciplining personnel

Motivates and evaluates department staff as directed; provides or coordinates training and works with employees to correct deficiencies

Maintains online website; formats and updates files on the department webpage

Stays abreast of new trends and innovations in the field

Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and

Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills

Manages the jail docket for the court to ensure that defendants are brought to court in a timely manner for their appearance(s) in court; works with jail management to expedite the cases for incarcerated individuals so as not to incur a greater cost to the county; assists with arraignment-jail pleas and sentencing procedures

Plans and orders each week the summons of jurors adequate for the court from the standpoint of both economy and efficiency based on each court’s schedule and docket and follow-up on absentee jurors

Divides and assigns individual panels to be used by the court; plans the re-use and reassignment of jurors to meet the court’s needs after qualification of the central panel

Coordinates the availability of courtroom and personnel (i.e., visiting judge, court reporter and bailiff)

Performs mail runs to County’s mail room and delivers correspondence to various departments as needed

Performs such other related duties as may be assigned

Work extended hours and weekends as an executive employee reporting to the Judge

Maintains a professional caliber of attire and decorum at all times

Maintains a safe and healthy work place environment

May require out of town travel for professional conferences and meetings; and

As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor

Qualification

Criminal justice knowledgeCase management experienceLegal terminology understandingSupervisionTrainingBudget managementCustomer service skillsOffice administrationBilingual (English Spanish)Effective communicationConfidentiality maintenance

Required

Associate's degree in criminal justice, social or behavioral science, or related field and five (5) years required experience as a paralegal, legal secretary, or in case management or criminal justice

Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities

Must have or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso

Each court coordinator of a district or statutory county court shall annually complete sixteen (16) hours of mandatory continuing education as required under Texas Government Code section 74.106

Pass a Criminal Background Check

Preferred

Bilingual (English Spanish) may be required

Depending on area of assignment: schedule, supervise, train, and evaluate assigned staff

Benefits

16 holidays per year as recognized.

Accruals are credited on a biweekly basis and available for use as it is accrued after 6 months of continuous service. Year to year carry-over accruals are limited to twice the employee's annual rate. Part-time employees accrue vacation at half the rate of full-time employees.

15 days of sick leave per year.

Military Leave – 15 days of paid leave per fiscal year for active military service

Bereavement Leave – 3 days of paid leave for the death of an immediate family members and 4 hours for other family members and friends.

Medical Health Benefits

Retirement benefits are provided by the Texas County and District Retirement Fund (TCDRS). Regular employees become a member of TCDRS upon hire. All regular employees are required to contribute 7% to the retirement fund and the County matches 250% upon eligible retirements.

Employees may defer earnings, on a pre-tax basis, into a 457 deferred compensation program. This is an optional program.

Full-time County employees are provided a basic life insurance benefit of $10,000 life insurance at no cost. Supplemental coverage is available for additional fees.

The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period above 90 days.

The Short-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident for a period shorter than 90 days.

Employees who retire from the County are eligible to continue Health Insurance at the rate set by the El Paso County Risk Pool Board.

Employees are enrolled in an Employee Assistance Program that provides a variety of counseling services.

The section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.

Reimbursement of $15 per month for 6 months of continuous gym usage.

Reimbursement up to $2000 per calendar year for eligible education expenses.

The Employee Fitness and Wellness Center opened in October 2021 at the County Courthouse. The cost is $5 per employee per month.