Apply on Employer Site

PetSmart · 1 day ago

Lease Administration Specialist – Reconciliation & Compliance

Phoenix, AZ

Full-time

Hybrid

New Grad, Entry Level

PetSmart is a multi-national retailer with over 1,600 leased stores, offices, and distribution centers. The Lease Administration Specialist - Reconciliation & Compliance supports the Lease Administration function through the execution of lease-related reconciliations and standardized lease compliance activities, ensuring accurate execution and continuity of core lease administration activities.

E-CommercePetRetailRetail TechnologyTraining

Responsibilities

Collect, review, and organize supporting documentation for Common Area Maintenance (CAM), real estate taxes, insurance, and other occupancy-related charges

Prepare reconciliation and audit support packages, including landlord statements, tenant rolls, gross leasable area calculations, and related invoices

Maintain reconciliation tracking logs, reports, and spreadsheets to support accurate and timely processing

Process payment requests for routine adjustments to CAM, tax, and insurance billings resulting from annual budget adjustments, in accordance with established guidelines

Respond to landlord inquiries related to reconciliations, documentation requests, and billing adjustments, escalating issues as appropriate

Proactively reach out and follow-up with landlords for missing reconciliations and/or reconciliation back-up documentation which is needed

Research and prepare NNN information for landlord estoppel requests

Enter, maintain, and update lease data in lease administration systems, including rent terms, critical dates, and key financial provisions, in accordance with established standards

Perform data validation, completeness checks, and periodic reviews to support lease compliance and payment accuracy

Run standard variance and exception reports related to rent, CAM, tax, and insurance charges and compile supporting documentation

Assemble materials and provide support for internal audits, SOX compliance activities, and routine compliance reviews

Coordinate with internal teams to resolve routine compliance-related inquiries and provide cross-coverage support within the Lease Compliance function

Investigate and troubleshoot escalated payment processing issues; coordinate with internal teams and external partners to resolve inquires

Qualification

Lease administrationAccounting conceptsTangoSAPMicrosoft ExcelFollow-up skillsStakeholder managementAttention to detailOrganizational skillsCommunication skills

Required

Associate's degree required; Bachelor's degree preferred

Prior experience in lease administration, accounting, real estate, or a related operational role preferred

Strong attention to detail and accuracy

Ability to manage and prioritize multiple workstreams

Working knowledge of basic accounting concepts and lease administration practices

Strong organizational, communication, and follow-up skills

Ability to work effectively with internal partners and external stakeholders

Tango, SAP, Microsoft Excel; experience with USGN or similar real estate systems preferred

Benefits

Pet-friendly environment, bring your pets to work and enjoy the on-site dog park!

On-Site Events & Adoptions, enjoy community-building opportunities, including pet adoption days, seasonal celebrations, family events, art events, & holiday festivals

"Top Dog" gym with equipment, fitness classes, massage therapists, personal trainers, and wellness spaces

"Sit & Stay" Café serving fresh breakfast and lunch options, snacks, & more

"Lil Paws" NAEYC-accredited onsite childcare facility providing high-quality early education

Paid Volunteer Opportunities to spend time doing good for causes close to heart

Print Center and Business Services, Dry Cleaning, Mother's Rooms, Sustainable Infrastructure & more