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Rockford Center · 1 day ago

Payroll Coordinator

Newark, DE

Full-time

Onsite

Entry, Mid Level

2+ years exp

Rockford Center is a mental health facility located in Newark, DE, seeking an experienced Payroll Coordinator to join their team. The Payroll Coordinator will be responsible for the accurate and timely processing of payroll, ensuring compliance with regulations, and providing support to employees and management regarding payroll inquiries.

Health CareMedicalPersonal HealthPsychologyRehabilitation

Responsibilities

Administer UKG timekeeping: review timesheets, resolve exceptions, manage pay codes, accruals (PTO/ELB), and ensure accurate time approval workflows

Process bi‑weekly payroll for approximately 300 employees, including regular, overtime, holiday, shift differentials, on‑call, and incentive pay

Validate payroll calculations, earnings, deductions, taxes, garnishments, and direct deposits; run pre‑process audits to catch errors

Maintain pay calendars, pay periods, cutoffs, and submission timelines; coordinate with managers to ensure on‑time approvals

Prepare and validate payroll journals; reconcile payroll registers to GL in partnership with Finance

Manage employee data changes impacting pay (new hires, terminations, status changes, rate changes, retro pay)

Generate and distribute pay statements and required notices; support year‑end W‑2 processes with payroll vendor

Ensure compliance with FLSA, Delaware wage and hour laws, meal/rest break rules, and hospital policy; uphold HIPAA confidentiality standards

Maintain payroll records and documentation; support internal/external audits (e.g., Joint Commission readiness in areas impacting workforce documentation)

Monitor garnishments, levies, and child support orders; liaise with agencies as required

Track PTO accrual policies, leave pay, and worked/not‑worked hour rules; partner with HR on leave administration impacts to pay

Serve as the primary point of contact for payroll inquiries; deliver timely, compassionate, and accurate resolutions

Partner with HR on compensation updates, differentials, bonuses, and pay equity checks; coordinate with Scheduling/Department Leaders to ensure accurate shift and premium pay

Prepare ad hoc reports and metrics (overtime trends, premium pay, headcount changes) for HR and Finance leadership