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HENSEL PHELPS · 1 day ago

Jobsite Administrator

Chandler, AZ

Full-time

Onsite

Entry Level

2+ years exp

Hensel Phelps is a leading general contractor specializing in building development and construction services. The Jobsite Administrator will support daily office operations across multiple departments by performing a variety of administrative and clerical duties, ensuring efficient workflow and communication within the organization.

Construction

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Greet visitors/industry partners and help with check-in via visitor management system

Answer the central phone line and direct incoming calls to appropriate personnel

Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall

Manage and update the regional calendar with company-wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed

Compose and manage routine correspondence to all levels of personnel

Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments

Submit payroll weekly for all office personnel and process weekly invoices

Check and distribute mail daily

Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet

Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events

Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date. Track vehicle location and transfers via equipment spreadsheet

Responsible for helping with the New Hire onboarding via UKG Onboarding

Qualification

Microsoft WordMicrosoft ExcelMicrosoft OutlookNotary CertificationCustomer ServiceMultitaskingCommunication SkillsOrganizational SkillsTeam CollaborationAttention to Detail

Required

2+ years administrative experience

Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook

Excellent oral and written communication skills; customer service oriented

Collaborative, innovative, and quick learner

Great attention to detail, organized, and ability to multitask

Certification of Notary or Notary Certificate (acquired within 60 days of hire)

Preferred

Associate degree preferred

Benefits

Company-paid medical insurance

Life insurance

Accidental death & dismemberment

Long-term disability

401(K) retirement plan

Employee assistance program (EAP)

Paid time off beginning upon hire

Company

HENSEL PHELPS

Glassdoor3.9

Hensel Phelps Construction is a general contractor with a range of projects including construction and renovation.

Founded in 1937

Greeley, Colorado, USA

5001-10000 employees

http://www.henselphelps.com/

H1B Sponsorship

HENSEL PHELPS has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (5)

2024 (7)

2023 (7)

2022 (7)

2021 (3)

2020 (3)