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State of Maine · 1 day ago

Director of Digital Archives & Data

Augusta, Maine

Full-time

Hybrid

Director/Executive

$69K/yr - $98K/yr

15+ years exp

The State of Maine is seeking a Director of Digital Archives & Data to advance the management of state government digital records. This role involves overseeing digital archivists, collaborating with agencies on records management, and developing data governance policies to enhance the archiving process.

Art

No H1B

Responsibilities

Determine policies and procedures for records management aspects of data governance to enhance the State’s ability to manage, maintain, and archive digital records and analyze them in conjunction with other data

Determine record management data and technology to strengthen the archival and records management work

Determine solutions which meet Maine Archives needs to manage records storage and archival storage for natively digital data

Provide expertise in the Archival industry’s technology standards and trends for digital records management technology and the archiving of digital data, including best practices to ensure security and integrity of data, and secure methods of transferring data between systems

Provide expertise in cloud-based applications for digital archiving, record keeping, and public access

Through research and collaborative processes, envision, communicate, and build consensus around the future state of digital records management and achieve convergence by branches of government toward implementation of that vision

Lead and manage a small team

Build relationships with all levels of staff, managers, and offices across state government and maintain effective working relationships

Deploy excellent verbal and written communications skills

Demonstrate excellent research, analytical, and problem-solving skills

Demonstrate knowledge of current State Archives and other government agencies’ technology systems, capabilities, and needs and a good working knowledge of web-based API coding

Oversee the work of Maine State Archives digital archivists

Monitor, ensure the maintenance of, and be the primary interface with all proprietary and subscription-based digital Archival services (including but not limited to: Libnova, Lyrasis, Civic Plus, and a records management database)

Facilitate other state agency’s ability to maintain and manage their digital records, including those that are archival

Contribute to the creation of data-sharing policies and agreements to support decision making and improve citizen access to government services, particularly as these relate to managed records in various states of retention and to archives held by the Maine State Archives

Collaborate with records management staff to recruit other agencies’ participation in best records management practices and enlists their utilization of the services MSA provides, as well as provides advice on their implementation of new records management technologies

Develop policies to enable and support the transfer of digitally born records from state agencies to the Maine State Archives for preservation and ensures the best data quality, retention of analytical value and availability across systems

Promote record management policies that avoid biasing the racial and ethnic demographic data of what is retained versus what is not

Contribute to the creation of models for sharing data with the public and develops policies to reduce disparities and increase equity. Collaborates with Maine IT and agencies to ensure the records management and archive capabilities implemented by data systems retain similar data sharing and equity qualities

Articulate MSA’s requirements for website development and records management to best enable SOS IS to design, develop, and implement new or necessary system architecture

Facilitate accessibility, equity, privacy and security for the Maine State Archives’ platforms

Qualification

Digital archiving expertiseData governance knowledgeLeadership experienceTechnical solutions deploymentCollaboration skillsCommunication skillsContinuous improvementEmotional intelligenceProblem solvingConflict resolutionTime management

Required

15-year combination of education and experience in digital record-keeping or archiving

MLIS or MAS or other advanced degree in archival science

Deep familiarity with digital archiving platforms

Demonstrated leadership experience

Demonstrated collaboration and communication skills

Demonstrated knowledge of data governance policies and procedures

Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire

Benefits

Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.

Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).

Retirement Plan: The State contributes the equivalent of 18.88% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).