Heal the Bay · 1 day ago
Human Resources & Payroll Specialist
Santa Monica, CA, US
Full-time
Hybrid
Mid Level
$58K/yr - $67K/yr
3+ years expHeal the Bay is a non-profit organization focused on protecting Southern California's coastal waters. They are seeking a Human Resources & Payroll Specialist to support HR functions, ensure smooth payroll processing, and provide operational support for approximately 50 staff members. This role requires a blend of people-centered service, HR technical skills, and strong organizational abilities.
Environmental ConsultingNon ProfitWater PurificationWildlife Conservation
Responsibilities
Maintain all employee records in ADP Workforce Now (including personal data, performance reviews and documentation), ensuring data integrity and compliance
Provide employee relations support, by addressing grievances, supporting conflict resolution, and facilitating appropriate disciplinary actions in alignment with policy
Lead onboarding for all new hires, including paperwork, orientation, and initial training, and conduct exit interviews and handoff procedures
Partner with hiring managers on the recruitment process including job description development, posting, applicant screening, and interview scheduling
Support professional development and employee retention efforts and ensure equitable access to training opportunities
Administer Live Scan background checks and manage compliance trainings across the organization
Assist employees with navigating processes related to leave, workers’ compensation, complaints, and general HR inquiries
Oversee staff timecard submissions and approval processes and support payroll accuracy in collaboration with the Finance Team
Ensure compliance with federal, state, and local employment laws, including record-keeping and reporting requirements
Maintain staff access to organizational systems including benefits platforms, expense tracking, and employee support resources
Collaborate with the Executive Assistant to support the annual organizational calendar, including holidays, staff enrichments, and budget preparation tasks
Support special projects and operational initiatives as assigned
Qualification
Required
Minimum 3+ years of hands-on HR and Payroll experience, preferably as a Generalist
Demonstrated proficiency with ADP Workforce Now or similar comprehensive HRIS/Payroll system
Foundational knowledge of federal, California state, and local employment law and compliance requirements
High level of proficiency in MS Office (Word, Excel, PowerPoint) and strong technical acumen
Exceptional interpersonal, written, and verbal communication skills
Preferred
Experience in conflict resolution and employee relations in a non-profit or similar environment
Experience with Salesforce or similar CRM systems and their application in HR reporting
Bachelor's degree in Human Resources, Business Administration, or a related field
Benefits
Medical
Dental
Vision
Life insurance
Paid vacation and sick leave
12 paid holidays
2 floating holiday
1 volunteer action day
SIMPLE IRA with employer match after one year
Professional development opportunities
Monthly $35 technology stipend
Company
Heal the Bay
Heal The Bay is an environmental non-profit organization that makes coastal waters and watersheds safe, healthy, and clean.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Tracy Quinn P.E.
President and CEO
Richard Wegman
Interim Chief Operations Officer
Recent News
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