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Raytheon · 1 week ago

Executive Assistant (HYBRID)

Tucson, AZ

Full-time

Hybrid

Senior Level

$53K/yr - $101K/yr

6+ years exp

Raytheon is dedicated to helping the nation and allies defend freedoms and deter aggression. They are seeking an Executive Assistant to provide high-level administrative support to the Manufacturing Engineering team, managing calendars, coordinating meetings, and assisting with various administrative tasks.

Intellectual PropertyInternetWeb Hosting

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed

Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones

Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner

Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences

Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials

Submit visit requests via approved Raytheon tools

Process employee changes utilizing approved Raytheon tools

Attend Meetings And Other Functions As Requested

Work with the admin team on various projects, as well as, assisting with improving processes where necessary

Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement

Build and maintain good business relationships with managers and administrative personnel

Qualification

Calendar managementMeeting schedulingEvent planningTravel arrangementsMicrosoft Office SuiteRaytheon toolsDiscretionCommunication skillsOrganizational skillsTeam playerAttention to detail

Required

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience

Experience working as an Executive Administrator

Experience with calendar management, meeting scheduling and coordination, event planning, and generation of travel and expense reports

The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance

Preferred

Ability to respond quickly and effectively to non-routine requests and situations

Ability to maintain confidentiality of information and data

Evidence of being a team player who can concentrate on multiple tasks at once

Experience in working independently as well as working in a team environment

Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others

Comfortable working in a fast-paced environment

Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology

Experience working with Raytheon tools, such as Concur, SAP/APEX, RTime, etc

Familiarity with Raytheon policies, procedures, forms, and processes

Bachelor's or Associate's Degree or some college is desirable

Time-management and prioritization skills

Experience using Microsoft Office Suite Tools, to include but not limited to: Outlook, OneNote, PowerPoint, Word, Teams, and Excel