Kimley-Horn · 1 day ago
Marketing Administrative Assistant
Pleasanton, CA
Full-time
Onsite
Entry Level
$65K/yr - $80K/yr
2+ years expKimley-Horn is looking for a Marketing Administrative Assistant to join their team. The role involves supporting marketing efforts through various administrative tasks, including proposal production, event planning, and maintaining marketing databases.
Civil Engineering
Responsibilities
Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
Maintain general marketing inbox
Prepare expense reports and book travel
Responsible for day-to-day production of proposals, leave behinds, reports, etc
Support conference and event planning efforts
Assist project managers and marketing coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
Supporting graphic designers with various production and development needs
Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
Update and maintain project, employee, and client data in Vision (marketing database)
Print and bind large, technical documents
Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the marketing coordinator
Coordinate conference rooms/meetings/staff calendars
Coordinate and arrange FedEx and courier delivery services
Track and report recently won projects
Additional duties as assigned
Qualification
Required
2+ years in a corporate/professional environment in an Administrative role
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Detail-oriented
Strong organizational skills and multi-tasking abilities
Ability to work under tight deadlines and handle multiple assignments concurrently
Benefits
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Company
Kimley-Horn
Kimley-Horn is one of the nation’s premier planning and design consulting firms.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Shannon Ahartz
Practice Builder - Roadway & Transportation
Recent News
2025-11-11
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