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Optimus Capital · 1 day ago

Executive Assistant to the CEO

Sacramento, CA

Full-time

Onsite

Mid, Senior Level

$75K/yr - $80K/yr

4+ years exp

Optimus Capital is a fast-growing private lending and real estate investment company specializing in financing residential and commercial projects. The Executive Assistant will support the CEO by managing tasks, organizing priorities, and ensuring efficient operations in both business and personal responsibilities.

Commercial LendingLending

Responsibilities

Manage Monday.com and maintain the CEO’s full task and project workflow

Turn voice notes, ideas, and conversations into structured action items

Lead weekly 1:1 meetings with the CEO to capture priorities, organize next steps, and ensure follow-through

Oversee the CEO’s email (Superhuman), calendar, scheduling, and time protection

Maintain SOPs, corporate records, subscriptions, contracts, and compliance deadlines

Supervise and delegate to a virtual assistant

Handle business and personal travel planning and itineraries

Maintain CRM, pipeline updates, follow-up cadence, and outreach support

Attend select networking events with the CEO; organize contacts and next steps

Manage phone lines, greet visitors, and support general front-office operations

Maintain supplies, snacks, inventory, and a clean, welcoming workspace

Implement and maintain shared password systems and essential admin access

Process physical mail; coordinate with CPA/accounting for documents and receipts

Maintain personal password systems and financial organization

Schedule personal appointments, family travel, and life logistics

Support bill management and personal administrative tasks

Qualification

Executive support experienceProject management experienceOrganizational abilitiesCommunication abilitiesMicrosoft OfficeMonday.comGoogle CalendarAsana/Trello/BasecampSalesforce/HubSpot/ZohoZapierChatGPTProactive thinkingTech-forwardEmotional intelligenceTrustworthinessDetail-oriented

Required

4+ years of executive support or project management experience

Strong organizational and communication abilities

Tech experience with tools like: Microsoft Office, Google Calendar, Calendly, Asana/Trello/Basecamp, Monday.com, Salesforce/HubSpot/Zoho, Zapier, ChatGPT