Icahn School of Medicine at Mount Sinai · 1 day ago
Administrative Assistant
Manhattan, NY
Full-time
Onsite
New Grad, Entry LevelIcahn School of Medicine at Mount Sinai is seeking an Administrative Assistant II to provide comprehensive administrative support for multiple Vice Chairs in the Department of Medicine. The role involves calendar management, coordination of meetings, travel arrangements, and logistical support for various departmental activities.
Hospital & Health Care
Hiring Manager
Deborah Tarulli
Responsibilities
Provides a wide variety of administrative support services including complex calendar management for more than one Vice Chair
Acts as a liaison with various department heads in the Department of Medicine coordinating conference rooms, seminars, setting up Zoom meetings and other activities as directed
Candidate must have excellent Excel, Power Point, Google and Outlook skills to support the leadership in Chair office
Prepares and schedules travel and travel expense documents for timely reimbursement
Assists in planning and logistical arrangements for forums, conferences domestic and international, seminars, meetings and/or visiting professorships
Transcribes and distributes minutes for meetings
Develops itineraries in accordance with the Department of Medicine professional templates
Maintains office supply inventory as well as coordinate food/beverage orders for meetings and special events as directed
Help to maintain invitation lists for annual events and special events when directed
May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution
If Vice Chair has clinical sessions coordinate any patient activity with clinical liaison
Responsible for lab coats for Vice Chair for cleaning/dry cleaning
Distribute mail and fax as necessary
Enter facilities/housekeeping/engineering requests for any issues in the office suites
Assist in IT related issues, ordering of computers, printer setup, etc
Qualification
Required
Related administrative or business experience required competencies include: knowledge of office and administrative practices
Knowledge and skill in accounting and budgeting techniques
Skill in use of personal computers and software
Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures
Applies Learning: Assimilates and applies new job-related information in a timely manner
Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty
Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals
Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message
Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals
Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences
Initiates Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive
Manages Work (includes Time Management): Effectively manages one's time and resources to ensure that work is completed efficiently
Quality Orientation: Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time
Stress Tolerance: Maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and to the organization
Customer Focus – think and behaves in ways that let customers and co-workers know they are valued; uses words and actions to consistently demonstrate respect, patience, and understanding in all interactions, verbally and non-verbally-eye contact, smiling, tone of voice and posture
Compassion – demonstrate empathy and understanding with co-workers, patients and their families
Integrity – consistently acts according to the highest ethical standards in all areas
Time Management – the optimum, efficient use of time to maximize the results of self and others
Stress Tolerance – ability to regain perspective with humor and other tools to maintain healthy level of stress
Teamwork – consistently demonstrates initiative to meet the hospital's needs, exhibiting flexibility, adaptability, and respect; looks for opportunities to assist
Company
Icahn School of Medicine at Mount Sinai
The Icahn School of Medicine at Mount Sinai is an international leader in medical and scientific training, biomedical research, and patient care.
Founded in 1963
1001-5000 employees
H1B Sponsorship
Icahn School of Medicine at Mount Sinai has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (285)
2024 (298)
2023 (324)
2022 (294)
2021 (276)
2020 (305)
Funding
Current Stage
Late StageLeadership Team
Charles Powell MD MBA
System Chief, Division of Pulmonary, Critical Care & Sleep Medicine | CEO Respiratory Institute
Angela J. Lamb, MD
Chief Technology Officer, Department of Dermatology
Recent News
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