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Raytheon · 14 hours ago

Senior Coordinator, Administrator

Woburn, MA

Full-time

Onsite

Senior Level

$53K/yr - $101K/yr

6+ years exp

Raytheon is dedicated to helping the nation and allies defend freedoms and deter aggression through engineering expertise. They are seeking a Senior Coordinator, Administrator to provide administrative and clerical support to the CLS Program Manager, including managing calendars, coordinating travel, and handling expense reports.

Intellectual PropertyInternetWeb Hosting

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide general administrative support and manage the calendar for the CLS Program Manager

Plan, coordinate, and execute in-person group events

Arrange and book international and domestic travel, ensuring alignment with program budgetary requirements

Update and distribute travel guidance documentation to all CLS Program travelers

Process and track expense reports in a timely and accurate manner

Manage visitor registrations in the Visitor Management System (VMS) for visits to Raytheon facilities

Order and maintain adequate levels of office supplies to ensure efficient operations

Prepare and initiate shipping memos as required

Qualification

Microsoft OfficeTravel CoordinationAdvanced Excel SkillsVisitor Management SystemTeam CollaborationAttention to Detail

Required

Typically requires an AA/AS degree, Technical/Business School Certificate (or other 2-year post high school training) with a minimum of 6 years of relevant experience

Experience with Microsoft Office – Word, Excel, PowerPoint

Experience scheduling, booking travel, entering VAR's and VMS forms, Visit Registrations, and/or ordering supplies

The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance

Preferred

Advanced computer skills in Microsoft Office (MS Word, PowerPoint and Excel), including the ability to merge Excel data into PowerPoint presentations, perform advanced Excel functions, and manage Internal/External SharePoint platforms effectively

Understanding of the CORE (Customer Oriented Results and Excellence) Operating System

Ability to work collaboratively as part of a team, with flexibility to adapt to changing situations and responsibilities

Highly organized with the ability to prioritize tasks, manage multiple responsibilities, and proactively anticipate needs and their impacts

Experience in dealing with customers and ability to multitask

Strong attention to detail, with the ability to work independently with minimal supervision, and effectively adapt to shifting priorities in a fast-paced environment