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VMSI (Veterans Management Services, Inc.) · 13 hours ago

Proposal Writer (AI Enabled)

Sterling, VA

Full-time

Onsite

Mid, Senior Level

5+ years exp

Veterans Management Services, Inc. (VMSI) is seeking an onsite Proposal Manager/Writer to support their corporate HQ in Sterling, VA. This role involves managing, developing, and writing high-quality federal proposals while utilizing AI-enabled tools to enhance proposal development efficiency and compliance.

ConsultingInformation TechnologyLegal

Growth Opportunities

Hiring Manager

Jasmine M.

Responsibilities

Manage all aspects of proposal development from receipt of RFI/RFP/RFQ/SSN through final delivery, leveraging AI-enabled writing and analysis tools to improve speed, accuracy, compliance, and quality

Actively use AI tools to:

Analyze solicitations and evaluation criteria

Develop outlines and compliance matrices

Draft and refine proposal narratives

Improve clarity, consistency, and persuasiveness

Support red team / pink team / gold team reviews

Apply human judgment to validate, tailor, and finalize AI-assisted content to ensure full compliance with federal acquisition requirements and VMSI win themes

Envision the entire proposal solution, integrate win themes, facilitate proposal meetings, and manage reviews with internal stakeholders

Develop and write compelling, compliant proposal volumes, including but not limited to:

Management

Technical

Past Performance

Staffing Transition

Manage assigned proposal resources; edit and review content; resolve compliance issues; and coordinate across internal and external stakeholders

Analyze technical and contractual requirements of federal solicitations and ensure alignment across all proposal volumes

Author proposal sections and collaborate on graphic concepts to enhance evaluator comprehension and scoring

Maintain effective communication across teams using collaborative tools such as SharePoint, Microsoft Teams, and proposal automation platforms

Coordinate with contracts and pricing teams to support cost and contractual volumes

Monitor amendments, Q&A, and solicitation changes and update proposal content accordingly

Support opportunity research using tools such as SAM.gov, GovWin, GovTribe, eBuy, and internal BD resources

Manage proposal schedules, pipelines, and content libraries, including AI-assisted content repositories and reusable assets

Qualification

Proposal developmentAI-enabled toolsFederal contracting experienceMicrosoft Office proficiencyTechnical writingAnalytical skillsOrganizational skillsCollaboration skills

Required

Experience supporting proposal development, technical writing, or structured writing efforts in a federal government contracting services environment or a strong professional writing background with exposure to regulated, technical, or compliance-driven content

Demonstrated experience using AI-enabled tools (e.g., generative AI, proposal automation, content analysis tools) or the ability to quickly learn and apply such tools to support writing, analysis, compliance checking, and quality improvement

Ability to articulate how AI is used responsibly and effectively in federal proposal development (AI is a tool, not a substitute for compliance or expertise)

Proficiency in Microsoft Word, PowerPoint, Excel, and collaborative content development platforms

Strong organizational skills with the ability to manage multiple priorities under tight deadlines

Strong analytical and writing skills with the ability to interpret complex RFP requirements and translate them into clear, compliant content

Preferred

5+ years of experience managing and writing proposals valued at $1M+ in a federal government contracting services environment

Experience working for or with a federal government contractor in any capacity (e.g., proposals, contracts, technical delivery, BD, program support, or operations)

Experience developing repeatable, AI-enabled proposal processes

Familiarity with prompt engineering or structured AI workflows for proposals

Experience improving proposal win rates through process innovation and automation

Understanding of AI governance, data protection, and responsible use in a federal environment

Benefits

Attractive total compensation package to include competitive salary and medical benefits.

17 days of Paid Time Off (to start!) + 11 Paid Holidays. Additional 1 week added on 4 year anniversary (22 days of PTO altogether) and 9 year anniversary (27 days of PTO altogether).

Monthly phone allowance

Health insurance plans to include medical, vision, and dental.

Health Savings Account

Flexible Spending Account

Pet Insurance

401K

Tuition reimbursement

Office perks such as private corporate gym, free soft drinks and snacks, company swag, and company social events!