Apply on Employer Site

Kentucky Farm Bureau Insurance · 1 day ago

Administrative Assistant

Louisville, KY

Full-time

Onsite

Entry Level

3+ years exp

Kentucky Farm Bureau Insurance is seeking an Administrative Assistant to provide support to the Finance & Operations Division. The role involves invoice processing, data entry, event planning, and various clerical duties to ensure smooth operations.

Financial ServicesInsuranceReal Estate

Responsibilities

Process invoices and ensure timely payment in accordance with company policies

Assist cardholders in recording division credit card transactions

Assist in the management of event budgets, including estimating costs, tracking expenses, and reconciling post-event

Compile and analyze data related to events, tours, and departmental operations to support decision-making

Assemble materials for events and tours (e.g., attendee packets, rooming lists, flight manifests, name badges, recap sheets)

Maintain organized physical and electronic filing systems for all departments within the division

Support the maintenance of fleet vehicle records, including purchase, sale, and service documentation

Answer and route telephone calls professionally and efficiently

Record and process payments related to tours, events, and meetings

Maintain dashboards of progress made in various projects throughout all departments in the division

Provide onsite and administrative support at selected in-state events and conferences

Maintain regular, predictable attendance

Perform other duties as assigned

Manage division calendars to ensure timely meeting of deadlines and appropriate preparation for upcoming meetings and events

Prepare and distribute reports and summaries for division leadership

Identify and implement process improvements, including automation opportunities

Support the mission, goals, and objectives of Kentucky Farm Bureau Federation

Participate in special projects and cross-functional initiatives as needed

Qualification

Microsoft Office SuiteOrganizational skillsData entryEvent planningShorthand capabilitiesTyping speed 50 wpmCommunicationIntegrity

Required

A combination of formal education, training, and experience to acquire knowledge and skills generally equivalent to those possessed by an experienced high school graduate or acquired through two years of college

Ability to type at a minimum of 50 wpm

Flexible, high-energy, forward-thinking/planning, result-oriented individual with strong follow-through and organizational skills

Excellent oral and written communication skills

Must possess a high degree of integrity when dealing with confidential and sensitive information

Proficient in Microsoft Word, Excel, Outlook, PowerPoint; database software; and online registration software

Ability to work well with others, both inside and outside the organization

Willingness to travel overnight to attend meetings, as needed

Ability to work under minimal supervision