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Texas Health and Human Services · 13 hours ago

Contract Specialist III

Grand Prairie, TX

Contract

Hybrid

Mid, Senior Level

$4,263.16/mo - $6,779.25/mo

3+ years exp

Texas Health and Human Services Commission (HHSC) is dedicated to positively impacting the lives of Texans. The Contract Specialist III position involves performing complex contract management tasks, supervising others, and ensuring compliance with contract regulations and policies.

Health Care

No H1B

Responsibilities

Identifies the need for service providers and takes appropriate action(s). Participates in work groups to make recommendations to change contract-related documents. Monitors legal and regulatory requirements pertaining to contracting. Handles routine reporting activities and special projects/tasks internal/external to the unit as assigned. Provides orientation and technical assistance on program rules and policies to contractors, stakeholders, internal HHSC staff and community

Prepares and maintains contract documents in accordance with policy and procedures. Assists with developing contract administration policies and procedures. Initiates, develops, negotiates, processes and manages contracts, renewals and amendments for community care services programs. Uploads required documents to HHSC contracts repository system

Completes all required pre-monitoring activities. Completes contractor screening criteria prior to formal monitoring to verify the legal entity's business information and status. Reviews contractor history that includes reviewing the contractor’s HHSC licensure status, regulatory compliance history, previous fiscal year expenditures and Adverse Action Review Committee (AARC) activity since the previous monitoring to assess the contractor’s performance as applicable to the contract type. Prepares applicable program and fiscal compliance monitoring tools, Monitoring Workbook and Individual Work Papers (IWP) by entering information that is readily available, such as legal entity name, contract numbers, review dates, review periods, payment information, etc. Prepares common forms that include entrance and exit conference forms. Pulls electronic visit verification (EVV) visit logs and units of service tables and reviews for missing data. Sends inquiries to EVV Vendor or EVV Operations about missing data or missing reports. Reviews COGNOS billing/payment report. Completes and sends the notice of Scheduled Contract and Fiscal Compliance Monitoring at least 20 days before the monitor review following notification protocol. Selects the monitoring sample. Determines the review period. Ensures the sample is sent to the contractor two business days before the monitor review. Schedules monitor reviews within the established timeframes

Monitors contractor performance to ensure compliance with State and Federal regulations by conducting contract compliance on or off site. Plans and conducts investigations resulting from allegations made about contractors. Monitors contract performance by examining billings, and eligibility determinations for compliance with terms of contract and policies and recommends actions or sanctions of contracts and tracks them through completion

Provides guidance regarding contract administration, policies, and procedures to contractors, stakeholders, internal HHSC staff and community. Assists other team members. Must also perform other duties as assigned and necessary

Qualification

Contract managementNegotiating contractsContract enrollmentCommunity care servicesCertified Texas Contract ManagerTraining othersEffective communicationTeamworkProblem solving

Required

Senior level knowledge of contracting and procurement regulations, of negotiating contracts, of developing contracts, of business administration and accounting principles and practices, and of policies and procedures of contract management

Knowledge of contract enrollment and maintenance procedures, regulations and policies

Knowledge of local, state, and federal laws and regulations regarding contract enrollment, maintenance and administration

Knowledge of community care services programs, policies, rules and regulations

Skill in managing multiple priorities and projects and meeting tight deadlines

Skill in communicating effectively both verbally and in writing

Skill in formulating written communication for various audiences

Skill in the use of a computer and applicable software

Ability to evaluate contracts and recommend continuation or termination of contracts, or adverse actions; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements

Ability to interpret policies, procedures, and regulations regarding contract enrollment

Ability to gather, assemble, correlate, and analyze facts

Ability to organize workload and set priorities

Ability to problem solve and mediate

Ability to write and edit contract requirements and specifications and to negotiate features of a contract

Ability to effectively communicate orally and in writing

Ability to train and instruct others

Ability to work in a team environment

Ability to assign and/or supervise the work of others

Certified Texas Contract Manager (CTCM). Certification completion required between sixth (6th) and twelfth (12th) month of employment

Experience in interpreting policies, rules and regulations of State and/or Federal laws

Experience in mentoring/training staff