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Kamehameha Schools · 13 hours ago

Facilities Manager - Preschools

Kawaiahao Plaza

Full-time

Hybrid

Senior Level

$88K/yr - $125K/yr

5+ years exp

Kamehameha Schools is seeking a Facilities Manager for Preschools to ensure that preschool sites are safe, well-maintained, and compliant with licensing standards. This role involves overseeing facility-related work orders, managing lease agreements, and leading construction and repair projects across multiple preschool locations.

Higher Education

Comp. & Benefits

Responsibilities

Develops and maintains a system – wide facilities management strategy for all preschool and support locations

This position also 1) develops best practices guidelines and/or operational procedures for facilities management, 2) researches, establishes and tracks metrics according to industry benchmarks and 3) works with preschool and support locations leadership teams to identify, plan, and coordinate licensing and accreditation requirements for all KS early childhood education programs and, 4) ensures management and preventative maintenance programs are in accordance with local, state and national early childhood program requirements

Manages a lease portfolio with the following responsibilities, 1) negotiates new site leases upon direction of preschool and support locations leadership teams, 2) conducts statewide space and land availability surveys through internal and outside sources such as Land Managers, realtors, word of mouth and neighborhood analysis, and once Lease has been negotiated 3) establishes and manages lease portfolio and tickler file to ensure leases are current and renegotiate, renewed, or terminated on a timely basis. Also responsible for lease administration duties which include, 1) lease renegotiations, 2) lease renewals, 3) rent and CAM escalations and negotiations, 4) exercise options, and 5) lease terminations as required

Serves as the lead project manager for specifically assigned capital and MRCIP projects, planned and preventative maintenance, and space planning projects

Meets with various user groups including preschool and support locations leadership teams to identify, define project scope and provide justification from a facilities viewpoint. Develops budgets and project management plans for inclusion in the annual budget

Provides direction and oversight of design and construction – related consultants and contractors. Coordinates project schedule and work with staff to complete projects according to budget and with minimal disruption and maximum safety for students and staff

Manages a portfolio of service agreements which involves, 1) developing (determine scope of work and appropriate frequencies of service) RFP for bidding out multiple service vendor agreements, 2) developing, implementing and enforcing quality of service levels (QOS) with contracted vendors, and 3) working with Procurement to bid, evaluate, and award various service agreements

Plans, develops, prepares operating budget input for all facility related expenditures. Other financial responsibilities include 1) managing and reviewing the approved FDSD/Divisional operating budgets on a monthly basis, 2) reviewing and tracking monthly financial reports, 3) preparing monthly variance reports, 4) identifying and resolving negative budget to actual trends and 5) ensuring financial information is accurate and that operating budget and expense spending guidelines are met

Qualification

Facilities managementLease negotiationPreventive maintenanceProject managementFinancial managementPrioritizeConstructionSensitivity to Hawaiian cultureInterpersonal skillsCommunication skills

Required

Bachelor's Degree in any field that facilitates essential skills development and provides experience qualifications

Minimum of 5 years of related work experience

Valid driver's license

Excellent interpersonal skills necessary to communicate and supervise staff provide guidance and advising and to relate effectively with all levels of the organization, as well as contacts with consultants and contractors

Working knowledge of facilities management and preventative maintenance programs

Incumbent must have a high level understanding and familiarity in managing facility compliance in accordance with local, state and national early childhood program requirements

Working knowledge of office and ground leases. i.e. – terms, definitions, and strategies. Ability to negotiate new and existing leases and rent renegotiations, including lease administration duties such as rent escalation, renewals, lease extensions and options, etc

Working knowledge of service and preventative maintenance agreements, with the ability to develop scope of work and determine frequencies in order to bid multiple types of service and preventative maintenance agreements

Ability to read and understand plans and specifications involving medium and light construction together with methods and materials proposed to insure that construction will be in compliance with approved plans and specifications

Ability to prioritize and manage multiple projects and assignments, flexible to meet changing conditions and ability to complete tasks within prescribed time schedules and allocated budget amounts

Ability to work flexible and/or extended hours to meet position demands and deadlines

Effective oral and written communication skills to direct contractors negotiate contracts and service agreements and write reports

Ability to write and administer basic service agreements and determine fair contract pricing through bid and/or negotiations

Preferred

Minimum of 5 years experience applying principles of property/land management with knowledge of leasing, lease negotiation, lease workup, and networking within the institution and the greater community

Previous experience working with early educational programs/services

Familiarity with KS organization including internal policies and procedures

Sensitivity and awareness to Hawaiian culture and values