Grand Canyon Conservancy | Official Nonprofit Partner of Grand Canyon National Park ยท 2 days ago
Residency Program Administrative Coordinator
Grand Canyon Village, AZ
Full-time
Hybrid
Mid Level
3+ years expGrand Canyon Conservancy (GCC) is the official nonprofit partner of Grand Canyon National Park, dedicated to inspiring park champions and supporting the natural and cultural wonders of the area. They are seeking a Residency Program Administrative Coordinator to manage administrative processes, facilitate communication among stakeholders, and contribute to data management and marketing efforts to enhance the Residency Program's visibility and impact.
EducationNon ProfitParks
Responsibilities
Manage daily administrative processes, including ordering program supplies and submitting payment and reimbursement requests
Complete Facilities and Maintenance Requests as needed
Organize departmental files and shared resources for easy access and efficiency
Oversee shared calendars for residency scheduling, cleaning rotations, and vehicle reservations
Ensure detailed, accurate, and timely completion of core departmental documents and records
Draft and format presentations, manuals, and form templates as needed
Coordinate meetings and events with partners, residents, alumni, and other stakeholders
Respond to public inquiries about the program and provide excellent customer service to applicants and community members
Assist Residency Staff in organizing and analyzing evaluation and feedback data
Support the proposal review process by answering applicant questions, reviewing submissions for completeness, and communicating feedback to applicants
Research and compile information on program partners, potential residents, local events, and relevant industry trends to inform program strategy and outreach
Represent the Residency Program at local and industry-specific events to raise visibility and build relationships
Manage digital and video assets, ensuring files are properly organized and maintained across websites, cloud storage, and media platforms
Coordinate marketing deliverables by managing the annual marketing schedule and providing materials such as photos, videos, and program descriptions to internal and external stakeholders
Qualification
Required
Prior professional experience supporting the administrative functions of a program and/or project, preferably within a non-profit organization that is mission-driven; skillset is generally obtained within a minimum of three years of experience, but academic achievement and/or related endeavors may be considered in part in lieu of expressed level of professional experience
Excellent professional and interpersonal communication skills, including verbal and written
Intermediate knowledge of MS Office (Outlook, Teams, Excel, SharePoint, PowerPoint, Forms, Planner)
Technological fluency, including experience with online meeting platforms like Zoom and Teams
Detail-oriented, self-motivated, excels at time management, and loves working with others
Experience with digital asset management and proofreading
Must have a quiet and comfortable environment conducive to working from home
Ability to sit for several hours and complete repetitive, focused tasks at the computer
Able to travel to Grand Canyon National Park regularly and attend regional events several times a year
May occasionally work more than 40 hours per week or on weekends and holidays to meet critical deadlines and to attend special functions
Valid Driver's License and ability to travel without assistance
Preferred
Commitment to and knowledge of Grand Canyon National Park
Education and/or demonstrable experience in the arts or sciences
Passion for equitable practices in art and science administration
Friendly, curious, and communicative
Benefits
Employer-sponsored health insurance options with free or low-cost premiums and select HSA contributions
Life, disability, and AD&D insurance policies at no charge
Eligibility for participation upon hire in retirement plans with employer match and financial planning services
Paid time off, leaves, and sick time
Discounted retail store and GCC-sponsored outdoor training classes
Company
Grand Canyon Conservancy | Official Nonprofit Partner of Grand Canyon National Park
Grand Canyon Conservancy is the official nonprofit partner of Grand Canyon National Park, dedicated to preserving this natural wonder for future generations.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Minyin Hart, CPA, CMA, CFE
Chief Financial Officer
Amy Sovocool
Chief Operating Officer
Company data provided by crunchbase