The University of Texas Medical Branch · 1 day ago
Assistant to the Chair (Onsite) Dermatology Galveston
Galveston, TX
Full-time
Onsite
Mid Level
4+ years expThe University of Texas Medical Branch is looking for an Assistant to the Chair in the Dermatology department. This role involves performing a wide range of administrative services to support the Chair and the department's goals, including managing schedules, handling confidential information, and facilitating faculty recruitment.
Hospital & Health Care
Responsibilities
Executes, with minimal direction, administrative duties, including managing time-critical, sensitive and/or confidential information
Manages the chair’s calendar, clinic and travel needs, while preserving time on the calendar for strategic planning, as needed
Answering phones and routes the calls to the appropriate areas; compose and respond to correspondence
Manages administrative services which may include a percentage of time spent performing duties such as developing meeting agendas and taking meeting minutes, tracking, monitoring and following the progress of projects, typing/proofreading correspondence, preparing expenses reports, revising the Chair's schedule and calendar, and planning organizational events and meetings
Duties may also include facilitating faculty and staff recruitment including building itineraries, making travel accommodations, and escorting guests around campus
Compiles, collects, and prepares data, statistics and other information and materials for meetings, lectures, etc
Manages routine administrative tasks for the department, as assigned. Examples may include: timekeeping, ordering supplies, processing invoices, filing reports, managing special projects, etc
Interprets and executes rules, regulations and policies, as applicable, and adheres to internal controls established by department
Works cooperatively and collaboratively with other leaders and staff members to create a high-functioning team that sets and achieves goals
May participate in budget planning and development activities
Supports the department by performing all other duties as assigned by the Chair, Administrator, or Business Operations Manager
Qualification
Required
Bachelor's degree or equivalent in related field years and 4 years related experience
Preferred
Strong organizational skill
Experience with KRONOS
Experience with POWER
Leadership skills and ability to work in a confidential manner when dealing with faculty, resident, and student sensitive issues
Excellent verbal, written, and interpersonal skills
Ability to multi-task and prioritize
Experience working effectively in a team environment
Company
The University of Texas Medical Branch
The University of Texas Medical Branch is a component of the University of Texas System located in Galveston, Texas
10001+ employees
H1B Sponsorship
The University of Texas Medical Branch has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (66)
2023 (52)
2022 (57)
2021 (49)
2020 (50)
Funding
Current Stage
Late StageTotal Funding
$35MKey Investors
National Institute of Allergy and Infectious Diseases
2024-09-13Grant
2019-04-09Grant· $35M
Leadership Team
Donna Sollenberger
EVP and CEO, Health System
Recent News
2025-10-30
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2025-09-17
EIN Presswire
2025-08-25
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