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Phipps Conservatory and Botanical Gardens · 2 days ago

Chief Financial Officer

Pittsburgh, Pennsylvania, United States

Full-time

Onsite

Lead/Staff, Director/Executive

3+ years exp

Phipps Conservatory and Botanical Gardens is seeking a Chief Financial Officer (CFO) to serve as the senior financial and operational leader. The CFO will oversee all financial functions, ensuring fiscal health and strategic growth while collaborating with senior leadership and the Board of Trustees.

Museums & Institutions

Responsibilities

Serve as a strategic partner in developing the Conservatory’s plans and programs, actively contributing to meetings with senior leadership and the President/CEO to inform organizational strategy and decision-making

Oversee all financial functions of the Conservatory to ensure fiscal health, long-term sustainability, and strategic growth, including auditing, budgeting, financial reporting, and accounting

Maintain and strengthen trusted relationships with department leaders, provide budget updates, guidance, and education on budget stewardship and the factors that influence their financial resources

Lead multi-year financial planning, scenario modeling and implementation of financial strategies to improve the overall operation and effectiveness of the Conservatory

Oversee the preparation of all financial documents—including income statements, balance sheets, Board, regulatory, and grant reports—ensuring accuracy and timeliness to support organizational operations and grant initiatives

Strengthen, develop, implement, and enforce financial policies that support the Conservatory’s programmatic and operational goals

Enhance the finance team’s effectiveness by delivering timely, accurate analyses of budgets, financial reports, and financial trends to support the President and CEO, Board of Trustees, Finance Committee, and department managers in fulfilling their responsibilities

Liaison with and prepare all reports for the Allegheny Regional Asset District

Attend meetings of the Finance Committee and other Board committee meetings to provide financial status and other information as needed

Provide expertise to manage restricted grants and various fundraising vehicles requested by donors through planned giving instruments

Coordinate year-end audit by independent CPAs. Prepare all audit schedules, drafts of financial statements, notes, trial balances, etc., as required for audit. Prepare schedules necessary for independent CPA preparation of annual tax returns

Develop and execute financial risk management frameworks, identifying and mitigating financial risks, ensuring compliance with regulations, and collaborating with executive leadership on strategic risk planning

Monitor grant spending and prepare financial reports required by granting agencies

Develop and maintain strong relationships with insurance brokers and maintain general liability insurance

Serve as a trusted advisor by providing data-driven analysis that assists the President/CEO in decision-making

Monitor all of Phipps earned income activities and make recommendations to the President/CEO based on data analysis

Prepare monthly financial statements and cash flow projections for operating, restricted, and capital funds, and develop departmental reports analyzing programs, exhibits, and events—comparing actual results to projections and recommending improvements to the planning process

Analyze company operations to identify opportunities for improvement, efficiency, and growth, while evaluating underperforming areas to guide and implement improvements

Review and maintain contracts and opportunities for contracting out services. Regularly review and rebid contracted services

Review purchase orders; oversee the preparation of checks/disbursements

Oversee cash and investment management, including optimizing bank and deposit relationships and monitoring the investment portfolio to support financial objectives and enhance cash position

Oversee payroll functions and all information technology functions

Perform other duties as requested

Qualification

Financial Planning & AnalysisFinancial ManagementRisk ManagementCommunicationMicrosoft ExcelNegotiation expertiseProblem SolvingTalent ManagementProfessional IntegrityRelationship ManagementInnovative Solutions

Required

Master's degree with 3-5 years of senior management experience

Strong understanding of Microsoft Excel for financial analysis and decision-making

Proven experience delivering outcomes and achieving results in a similar position

Financial Planning & Analysis: Interpret complex financial data, identify trends, perform scenario modeling, and translate into actionable strategic insights

Communication: Translate complex financial information, both written and verbally, into clear, understandable terms for diverse audiences, including the CEO, leadership team, board members, community members, auditors and staff

Negotiation expertise: Negotiate favorable terms for vendor contracts, banking relationships, and strategic partnerships

Innovative Solutions: Develop creative solutions for financial challenges and resource allocation

Talent Management and Mentorship: Lead the finance team, providing mentorship, guidance, and development opportunities to foster a high-performing team

Professional Integrity: Uphold the highest standards of ethical conduct, confidentiality, and personal integrity in all financial decisions and interactions

Problem Solving and Analysis: Effectively respond to sensitive inquiries or complaints with discretion and objectivity while demonstrating strong analytical and problem-solving skills

Relationship Management: Build strategic relationships, navigate organizational dynamics, and use influence to benefit the company's reputation and financial direction