The Salvation Army USA Central Territory · 1 day ago
Accounts Payable Coordinator
Chicago, IL
Full-time
Onsite
Mid Level
$45K/yr - $54K/yr
3+ years expThe Salvation Army is dedicated to 'Doing the Most Good' and provides various services to those in need. The Accounts Payable Coordinator supports accounting operations by processing, verifying, and reconciling invoices and payments in compliance with organizational policies.
Non-profit Organization Management
Responsibilities
Receive, review, and verify invoices for accuracy, completeness, and appropriate documentation
Code invoices to the correct department, program, fund, grant, or entity in the accounting system
Match invoices to purchase orders or contracts and ensure proper authorization based on the Division’s approval hierarchy
Maintain organized electronic records of invoices, approvals, and payments to ensure audit readiness
Process accounts payable transactions across multiple entities, cost centers, and restricted funds
Support consolidated reporting for divisional financial statements and audits
Maintain vendor records and ensure tax documentation (e.g., W-9, 1009) and nonprofit compliance requirements are current
Serve as a primary contact for vendor inquiries and payment status updates
Ensure all payments comply with Salvation Army policies, donor restrictions, and grant agreements
Prepare required sales tax report from renew and submission as appropriate
Prepare and schedule payments via ACH, wire transfer, or check in accordance with organizational deadlines
Verify approvals and documentations prior to disbursing payments
Monitor cash flow requirements to ensure timely vendor payments while maintaining adequate liquidity
Track recurring expenses such as rent, utilities, and service contracts
Assist with year-end accruals
Provide reports and supporting documentation for financial statements, audits, and grant reporting
Support auditors and grant monitors by preparing and organizing A/P documentation as requested
Uphold internal controls for approvals, segregation of duties, and transaction accuracy
Maintain compliance with GAAP, Uniform Guidance (2 CGR Part 200), and The Salvation Army’s internal policies
Use workflow automation tools in the accounting software to streamline invoice routing and approval
Generate regular reports such as A/P aging, outstanding invoices, and cash requirements
Collaborate with finance, grant management, and program teams to ensure correct cost allocation and spending compliance
Communicate effectively with departments to resolve invoice or documentation discrepancies
Qualification
Required
Associate degree in Accounting, Finance, or a related field
Three (3) to five (5) years of accounts payable relevant experience, preferably in a nonprofit or multi-entity environment
A minimum of three to five years working web-based accounting program doing accounts payable
Candidates must have a passion for fulfilling the mission of The Salvation Army and must be articulate in presenting the same to others
Candidates must successfully pass the pre-employment background inquiry and annual motor vehicle check with a valid driver's license
Confidentiality and integrity are essential
Excellent interpersonal skills and professional manner
Quick and accurate data entry skills
Understanding of nonprofit accounting principles, including fund accounting and grant tracking
High attention to detail, accuracy, and confidentiality
Strong organizational, analytical, and communication skills
Ability to manage high transaction volume across multiple funding sources and entities
Proficiency in applications, including demonstrated experience in using a web-based software, e-mail, MS Office applications
Demonstrate ability to adopt to standard operating procedures
Positive attitude and customer service orientation
Excellent organization skills and ability to function in a paperless environment
Valid MVR is required
Preferred
Experience in a multi-entity environment
Company
The Salvation Army USA Central Territory
The Salvation Army is an evangelical part of the universal Christian Church.
Founded in 1865Hoffman Estates, Illinois, US
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase